Executive Assistant to CEO | Drive Strategy & Operations

New Reach Careers, LLC; Tempe (AZ); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health Package - Medical, Dental and V

401(k) with company match

Paid Time Off and Holidays

Job summary

New Reach, based in Tempe, Arizona, seeks an Executive Assistant to the CEO to manage the CEO’s calendar, coordinate high-priority initiatives, and streamline operations with AI-driven processes. This role blends project management with strategic communications and requires discretion and adaptability.

You will organize meetings, travel, investor materials, and cross-team collaboration while maintaining digital filing systems and ensuring timely, accurate reporting.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field.
• 5+ years of experience as an executive assistant or in a similar role with strong project management.
• Strong technical acumen with graphic and web design skills.
• Proficient with G Suite and Microsoft Office.
• Excellent organizational, time-management, and multitasking abilities.

Responsibilities

• Provide direct administrative support to the CEO, managing schedules and daily operations.
• Organize meetings, reminders, and catering as needed.
• Arrange travel including flights, hotels, and rentals.
• Prepare investor-facing materials with high accuracy.
• Implement processes and task management using AI tools.
• Gatekeeper to the CEO, balancing access and time.
• Plan and coordinate CEO's personal activities as needed.
• Conduct research and prepare reports and documents.
• Draft and edit correspondence, proposals, and presentations.
• Submit invoices and expense reports.
• Lead projects from conception to completion with timelines and quality standards.
• Collaborate across teams and maintain digital files for reporting.

Skills

Project management

Communication

Discretion

Time management

Education

Bachelor’s degree in Business Administration, Communications, or related field

Tools

G Suite

Microsoft Office

AI tools

WYSIWYG platforms

Job description

New Reach, based in Tempe, Arizona, seeks an Executive Assistant to the CEO to manage the CEO’s calendar, coordinate high-priority initiatives, and streamline operations with AI-driven processes. This role blends project management with strategic communications and requires discretion and adaptability.

You will organize meetings, travel, investor materials, and cross-team collaboration while maintaining digital filing systems and ensuring timely, accurate reporting.