Elite Executive Assistant to CEO | Strategy, Travel & Ops

Catapult Employers Association; Raleigh (NC); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Comprehensive health, dental, and view

Paid time off and holidays

Disability Insurance

401K Savings Plan

Employee Recognition Program

Great culture with a collaborative, aw

Job summary

Catapult Employers Association is seeking an Executive Assistant to provide comprehensive administrative and operational support to the CEO and executive team from our Raleigh home office. The role manages calendars, travel, events, and confidential communications, with leadership responsibilities for one administrative direct report.

The ideal candidate builds strong relationships, stays strategic, and uses technology to streamline processes, while adapting to shifting priorities in a dynamic

Qualifications

• 5+ years supporting senior executives or high-level admin role.
• Proficient in Microsoft 365 suite including Outlook, Excel, Word, PowerPoint, SharePoint.
• Expert calendar management and travel arrangements for executives.
• Experience with Teams, Zoom, Webex for meetings; scheduling and recording.
• Experience with SharePoint, OneDrive and electronic file management.
• Strong internet navigation and research skills.
• Knowledge of Copilot and AI productivity tools.
• Ability to learn new technologies and adapt to changing platforms.
• Experience with expense administration and confidential executive support.
• Ability to prepare accurate reports and reconciliations.
• Excellent written and verbal communication and business correspondence.

Responsibilities

• Work closely with the CEO to understand priorities and align the executive team.
• Provide administrative support to the Chairman, CFO, and senior leaders.
• Manage complex calendars, schedule meetings, and coordinate board sessions.
• Handle confidential communications with sound judgment.
• Answer calls, route messages, and support communications.
• Prepare/edit critical correspondence, minutes, and executive documents.
• Prepare agendas, take notes, and draft follow-up reports.
• Prepare expense reports and assist with budget tracking.
• Maintain organizational charts, calendars, and internal portals.
• Manage office supplies and vendor relationships; optimize costs.
• Organize onsite and offsite events and executive travel arrangements.
• Support HR initiatives and employee recognition events.
• Oversee travel program and credit card reconciliation/reporting.
• Coordinate registration for industry conventions and trade shows.
• Run business errands and provide cross-functional support as needed.
• Complete any additional assigned projects.
• Provide leadership and support to one administrative direct report.

Skills

5+ years executive support

Advanced Microsoft 365

Calendar management

Virtual meeting tech (Teams/Zoom/Webex

Communication skills

Discretion / confidentiality

Budget tracking / expense reports

Education

Bachelor's degree preferred

Tools

SharePoint

OneDrive

Copilot AI tools

Microsoft Teams

Job description

Catapult Employers Association is seeking an Executive Assistant to provide comprehensive administrative and operational support to the CEO and executive team from our Raleigh home office. The role manages calendars, travel, events, and confidential communications, with leadership responsibilities for one administrative direct report.

The ideal candidate builds strong relationships, stays strategic, and uses technology to streamline processes, while adapting to shifting priorities in a dynamic