Executive Assistant to CEO | Onsite in Brentwood, TN

OfficeAlly Inc.; Brentwood (TN); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Job summary

Office Ally is seeking an Executive Administrative Assistant to provide dedicated CEO support and executive team coordination in our Brentwood, TN office. The role oversees day-to-day office operations, calendars, travel, and communications, with limited hybrid flexibility when ELT members travel.

The position is full-time onsite, requiring strong organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or GED required.
• 3+ years of experience supporting senior executives.
• Strong project-management, organizational and prioritization skills.
• Excellent written and verbal communication with executives, employees, clients and partners.
• Proficiency with Microsoft Office and scheduling tools.
• Discretion, reliability and ability to handle confidential information.
• Ability to work onsite in Brentwood five days/week.

Responsibilities

• Manage complex calendars, meetings and travel for CEO and executive team.
• Prepare agendas, presentations, board materials and reports.
• Coordinate executive leadership meetings and track decisions.
• Facilitate internal and external communications for the executive office.
• Plan and coordinate company meetings and events.
• Support special projects, investor communications and financial administration.
• Serve as primary onsite Brentwood office contact and oversee daily operations.
• Collaborate with facilities, IT, HR and vendors on workspace needs and access.
• Order and manage office supplies and related spending.

Skills

Calendar management

Executive support

Project management

Communication

Microsoft Office

Discretion

Onsite work

Education

High school diploma or GED

Tools

Microsoft Office Suite

Scheduling tools

Job description

Office Ally is seeking an Executive Administrative Assistant to provide dedicated CEO support and executive team coordination in our Brentwood, TN office. The role oversees day-to-day office operations, calendars, travel, and communications, with limited hybrid flexibility when ELT members travel.

The position is full-time onsite, requiring strong organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.