Executive Assistant to CEO | On-Site, Biotech Pace

Endevica Bio; Chicago (IL); On-site; USD 125,000 - 165,000; Full time

Benefits offered by this job

Health, vision, and dental insurance

Flexible spending accounts

Health savings accounts

Retirement savings plans

Life and disability insurance

Job summary

Endevica Bio, a small north-of-Chicago biotech, is seeking a Senior Executive Assistant to support the CEO and coordinate activities across the executive team. You will structure busy schedules, anticipate needs, manage priorities, and drive projects from planning to completion in a fast-moving environment.

You will manage calendars and travel, organize board meetings, and work with the office manager to ensure timely project completion.

Qualifications

• 10+ years of progressively responsible executive support experience, including CEO support.
• Experience supervising administrative staff and delegating effectively.
• Success in a fast-paced, energetic environment with shifting priorities.
• Strong project management skills and end-to-end ownership.
• Experience managing calendars, travel, conferences, and executive meetings.
• Excellent organizational skills with reliable follow-through on requests and commitments.
• Sound judgment and discretion handling confidential information with executives, board members, and partners.
• Clear, professional written and verbal communication abilities.
• Proficiency with Microsoft 365 apps (Outlook, Word, Excel, PowerPoint, Teams) and quick to learn new tools.

Responsibilities

• Provide high-level administrative support to the CEO and C-suite, aligning with evolving priorities.
• Manage complex calendars, resolve scheduling conflicts, and coordinate communications with executives and partners.
• Own administrative and executive projects from planning through completion, tracking deadlines and ownership.
• Organize board and leadership meetings: scheduling, agendas, materials, logistics, confidential distribution.
• Capture decisions, track actions, and follow up on unresolved items promptly.
• Coordinate business travel and conference logistics: registrations, transport, accommodations, itineraries, schedules.
• Prepare correspondence, presentations, and briefing materials; reconcile expense reports.
• Collaborate with office manager to prioritize workloads and delegate tasks.
• Improve administrative processes and maintain organized records; ensure consistent executive support.
• Provide limited personal admin support to the CEO with discretion on sensitive information.

Skills

Executive support expertise

Staff supervision

Fast-paced environment

Project management

Calendar management

Travel coordination

Organization

Discretion

Communication skills

Team collaboration

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

Job description

Endevica Bio, a small north-of-Chicago biotech, is seeking a Senior Executive Assistant to support the CEO and coordinate activities across the executive team. You will structure busy schedules, anticipate needs, manage priorities, and drive projects from planning to completion in a fast-moving environment.

You will manage calendars and travel, organize board meetings, and work with the office manager to ensure timely project completion.