Executive Assistant to CEO | Biotech Startup

Integrated Biosciences, Inc.; Redwood City (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Impact on aging therapies

Direct work with founders

Flexible startup culture

Job summary

Integrated Bio in Redwood City, CA is hiring an Executive Assistant to support the CEO, manage calendars, inboxes, travel, and the CEO's office operations. This in-person role demands discretion, strategic judgment, and top-tier communication with the leadership team.

You will coordinate calendars, prep meeting materials, manage travel and investor logistics, and ensure smooth daily execution in a fast-moving biotech startup environment.

Qualifications

• Bachelor’s or Master’s degree in science or business field.
• 2+ years supporting a C-level executive in fast-moving environments.
• Unimpeachable discretion with sensitive information.
• Exceptional organization and prioritization under pressure.
• Sound judgment about escalation: what to absorb, what to raise.
• Experience coordinating board meetings, legal/HR paperwork, and investor logistics.
• Event planning experience (offsites, team events, advisory board meetings).
• Interest in biotech, therapeutics and drug discovery.

Responsibilities

• Coordinate the CEO's calendar and protect focus time.
• Triage the CEO's inbox and surface only what needs attention.
• Prepare meetings with agendas, briefs, and materials; track follow-ups.
• Coordinate travel, expenses, and scheduling with investors, board and partners.
• Run the day-to-day admin operations of the CEO's office.
• Handle confidential information with absolute discretion.

Skills

Executive support

Discretion

Organization

Prioritization

C-level assistance

Board meeting coordination

Event planning

Biotech interest

Education

Bachelor’s or Master’s in science or business

Tools

Google Workspace

Slack

ChatGPT

Claude

Job description

Integrated Bio in Redwood City, CA is hiring an Executive Assistant to support the CEO, manage calendars, inboxes, travel, and the CEO's office operations. This in-person role demands discretion, strategic judgment, and top-tier communication with the leadership team.

You will coordinate calendars, prep meeting materials, manage travel and investor logistics, and ensure smooth daily execution in a fast-moving biotech startup environment.