Senior Executive Assistant

Endevica Bio; Chicago (IL); On-site; USD 125,000 - 165,000; Full time

Benefits offered by this job

Health, vision, and dental insurance

Flexible spending accounts

Health savings accounts

Retirement savings plans

Life and disability insurance

Job summary

Endevica Bio, a small north-of-Chicago biotech, is seeking a Senior Executive Assistant to support the CEO and coordinate activities across the executive team. You will structure busy schedules, anticipate needs, manage priorities, and drive projects from planning to completion in a fast-moving environment.

You will manage calendars and travel, organize board meetings, and work with the office manager to ensure timely project completion.

Qualifications

• 10+ years of progressively responsible executive support experience, including CEO support.
• Experience supervising administrative staff and delegating effectively.
• Success in a fast-paced, energetic environment with shifting priorities.
• Strong project management skills and end-to-end ownership.
• Experience managing calendars, travel, conferences, and executive meetings.
• Excellent organizational skills with reliable follow-through on requests and commitments.
• Sound judgment and discretion handling confidential information with executives, board members, and partners.
• Clear, professional written and verbal communication abilities.
• Proficiency with Microsoft 365 apps (Outlook, Word, Excel, PowerPoint, Teams) and quick to learn new tools.

Responsibilities

• Provide high-level administrative support to the CEO and C-suite, aligning with evolving priorities.
• Manage complex calendars, resolve scheduling conflicts, and coordinate communications with executives and partners.
• Own administrative and executive projects from planning through completion, tracking deadlines and ownership.
• Organize board and leadership meetings: scheduling, agendas, materials, logistics, confidential distribution.
• Capture decisions, track actions, and follow up on unresolved items promptly.
• Coordinate business travel and conference logistics: registrations, transport, accommodations, itineraries, schedules.
• Prepare correspondence, presentations, and briefing materials; reconcile expense reports.
• Collaborate with office manager to prioritize workloads and delegate tasks.
• Improve administrative processes and maintain organized records; ensure consistent executive support.
• Provide limited personal admin support to the CEO with discretion on sensitive information.

Skills

Executive support expertise

Staff supervision

Fast-paced environment

Project management

Calendar management

Travel coordination

Organization

Discretion

Communication skills

Team collaboration

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

Job description

Endevica Bio is a clinical-stage biotechnology company north of Chicago. We design novel peptide-based medicines for complex diseases where patients still have too few good options. Our team brings together people with different strengths and a shared commitment to getting meaningful work done, with each person playing a direct role in moving the company forward. There is ambitious science happening here, and there is a real sense that the work we do today could meaningfully change patients' lives tomorrow.

We're a very small company. This is intentional. A lean team keeps us creative, collaborative, and closely connected to the work. Everyone knows what the company is working toward, everyone has a voice, and no one is limited to a narrow corner of the job description. Work moves quickly, priorities evolve, and people who bring good judgment, initiative, and follow-through can make an immediate difference. If you're resourceful, open-minded, and enjoy helping a busy team get things done, you'll find plenty of opportunities to make a difference here.

About the Role

We are seeking a Senior Executive Assistant to provide high-level support to our CEO and coordinate activities across the executive team. In this role, you will bring structure to busy schedules, anticipate needs, manage competing priorities, and take ownership of projects from initial planning through completion—all while keeping pace with a small biotech where the science moves quickly, plans evolve, and the occasional curveball is part of the day.

This position calls for an experienced executive assistant who is comfortable working independently, exercising discretion, and keeping work moving in a fast-paced, energetic environment. You will manage complex calendars and travel, coordinate conferences and executive meetings, and ensure that decisions translate into completed actions. You will also work closely with our office manager, collaborating on priorities, coordinating shared responsibilities, and supporting timely project completion.

Key Responsibilities

• Provide high-level administrative support to the CEO and other C-suite activities, anticipating needs and keeping daily work aligned with evolving priorities.
• Manage complex calendars, resolve scheduling conflicts, and coordinate communications with executives, board members, and external partners.
• Own administrative and executive projects from planning through completion, coordinating contributors, tracking deadlines, and following through on commitments.
• Organize board and leadership meetings, including scheduling, agendas, materials, logistics, and confidential document distribution.
• Capture meeting decisions and action items, coordinate follow-up, and bring unresolved issues forward promptly.
• Coordinate business travel and conference logistics, including registration, transportation, accommodations, itineraries, and meeting schedules.
• Prepare correspondence, presentations, and briefing materials, and reconcile expense reports and related documentation.
• Collaborate with the office manager to prioritize workloads, delegate and coordinate tasks, establish clear ownership, and bring shared projects to completion.
• Improve administrative processes, maintain organized records, and coordinate coverage to ensure consistent executive support.
• Provide limited personal administrative support to the CEO while handling all sensitive business and personal information with discretion.

Qualifications

• 10+ years of progressively responsible executive support experience, including substantial experience supporting a CEO or other senior executives.
• Prior experience managing or supervising administrative staff, with demonstrated ability to delegate, coordinate priorities, and work collaboratively.
• Demonstrated success in a fast-paced, energetic environment with shifting priorities and a high degree of individual accountability.
• Strong project management skills, with a track record of independently moving projects from planning through completion.
• Experience managing complex calendars, business travel, conference logistics, and executive meetings.
• Excellent organizational skills and attention to detail, with reliable follow-through on both immediate requests and longer-term commitments.
• Sound judgment, discretion, and confidence handling confidential information and interacting with executives, board members, and external partners.
• Clear, professional written and verbal communication skills.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams, and the ability to learn new tools quickly.
• A collaborative, hands-on approach and willingness to address the practical needs of a small, growing company.

This is a full-time, on-site position in Northbrook, IL.

The expected salary range for the position is $125,000-$165,000. Full-time employees may also be eligible for an annual bonus based on company and individual performance.

Endevica Bio also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, equity incentive plans, and paid and unpaid time away from work.

Endevica Bio is an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law.

Endevica Bio is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to [e-mail] and let us know the nature of your request and your contact information.