Executive Assistant to CEO | Nonprofit Advocacy & Ops

University of Oklahoma; Norman (OK); On-site; USD 17,000 - 18,000; Full time

Job summary

The University of Oklahoma seeks an Executive Assistant FWS to support the Chief Executive Officer and assist with day-to-day organizational operations.

The role includes managing the CEO’s calendar, preparing meeting agendas, coordinating with staff, and assisting with the budget process, policy reviews, and event logistics. It also supports advocacy activities, tracking bills, contacting officials, and drafting letters as needed.

Qualifications

• Must be currently enrolled in Fall 2026 Term as an undergraduate at University of Oklahoma.
• Hiring contingent upon verification of current student status.
• Possess a valid driver’s license and insurance as required by law.

Responsibilities

• CEO Support: Manage CEO’s calendar, prioritize high-volume time, disseminate information, prepare meeting materials, and coordinate room setups.
• Advocacy: identify opportunities, contact legislators and officials, track advocacy efforts, draft letters, and represent the CEO at government events.

Skills

Communication

Professional Writing

Teamwork

Adaptability

Time Management

Policy Knowledge

Computer Literacy

Education

Undergraduate student (Fall 2026)

Tools

Email

Word processing

Job description

The University of Oklahoma seeks an Executive Assistant FWS to support the Chief Executive Officer and assist with day-to-day organizational operations.

The role includes managing the CEO’s calendar, preparing meeting agendas, coordinating with staff, and assisting with the budget process, policy reviews, and event logistics. It also supports advocacy activities, tracking bills, contacting officials, and drafting letters as needed.