Executive Administrative Assistant to CEO (Hybrid)

Connerstrongbuckelew; Camden (NJ); Hybrid; USD 36,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401K

PTO

Job summary

Conner Strong & Buckelew is seeking an Administrative Assistant to support the PERMA FAIR department and CEO. The role covers executive calendar management, meeting coordination, correspondence, document preparation, and recordkeeping in a fast-paced environment.

You will handle confidential information, coordinate travel, processing invoices, and assist with onboarding and vendor coordination in a hybrid work setting. A Bachelor’s degree is preferred.

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Attention to detail and accuracy.
• Discretion handling confidential information.
• Ability to work independently and meet deadlines.

Responsibilities

• Provide day-to-day administrative support to PERMA FAIR leadership and department staff.
• Manage and prioritize incoming requests and route routine matters.
• Maintain leadership calendars with priorities and scheduling conflicts.
• Schedule and coordinate internal and external meetings, events, and client/vendor visits.
• Coordinate travel arrangements and itineraries.
• Prepare and distribute correspondence, documents, and meeting materials.
• Assist with meeting preparation and follow-up, including agendas and notes.
• Maintain organized files and departmental documentation.
• Process and track invoices, expense reports, and purchase requests.
• Support onboarding logistics for new hires and gather information for meetings.

Education

Bachelor’s degree or equivalent

High School Diploma

Job description

Conner Strong & Buckelew is seeking an Administrative Assistant to support the PERMA FAIR department and CEO. The role covers executive calendar management, meeting coordination, correspondence, document preparation, and recordkeeping in a fast-paced environment.

You will handle confidential information, coordinate travel, processing invoices, and assist with onboarding and vendor coordination in a hybrid work setting. A Bachelor’s degree is preferred.