Administrative Assistant & Volunteer Coordinator

WeCode KC; Kansas City (MO); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Health, Dental & Vision

Short-term Disability

Life Insurance

403(b) Retirement

Paid Time Off

Paid Holidays

Innovative Culture

Job summary

WeCode KC is seeking an Administrative Assistant & Volunteer Coordinator to support the CEO and Operations Director, manage calendars, communications, and office logistics, and lead volunteer engagement.

You will serve as the front line for the organization, ensuring smooth operations, strong relationships, and reliable program support for students and community partners.

Qualifications

• 2+ years of professional experience, preferably in nonprofit, education, or youth-serving work.
• Exceptional organizational and prioritization abilities with attention to detail.
• Strong written and verbal communication, warm and professional tone.

Responsibilities

• Manage day-to-day operations of the CEO's and Operations Director's offices, calendars, and logistics.
• Serve as primary contact, triaging inquiries and directing them appropriately.
• Prepare board meeting materials including agendas, decks, minutes, and docs.
• Track high-priority initiatives and flag opportunities or obstacles proactively.
• Handle bookkeeping tasks, expenses, and office supplies management.
• Maintain organized files and documentation systems.
• Coordinate staff and organization insurance coverage.
• Manage repair and maintenance of office tech (computers, phones, printers).
• Assist with donor database management and communications.

Skills

Organizational skills

Communication

Relationship building

Multitasking

Professional writing

Microsoft Office

Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

WeCode KC · Job Description · Administrative Assistant & Volunteer Coordinator

WeCode KC · 3737 Troost Avenue, Kansas City, MO 64109 · wecodekc.org · [e-mail]

Administrative Assistant & Volunteer

Coordinator

WeCode KC · Kansas City, MO · Full-Time

This is a rare opportunity to sit at the center of a growing, mission-driven organization and help it run. The Administrative Assistant & Volunteer Coordinator is the operational backbone of WeCode KC's CEO office and the connector who makes sure our volunteers, partners, and community members feel seen, organized, and ready to show up. If you love creating order out of complexity, building relationships that matter, and knowing that your work directly makes it possible for hundreds of young people to learn and grow — this role was built for you.

Reports to: CEO Full-Time On-site, Kansas City,

MO

Background check required

T H E R O L E

The Administrative Assistant & Volunteer Coordinator provides comprehensive administrative support to the CEO and Operations Director while leading WeCode KC's volunteer engagement strategy. This role is the first point of contact for the organization — internally and externally — and plays a critical part in ensuring that WeCode KC's operations, communications, and community relationships function at the highest level. The ideal candidate is exceptionally organized, deeply relational, and excited about the operational side of building something that matters.

A D M I N I S T R A T I V E S U P P O R T

• Manage the day-to-day operations of the CEO's and Operations Director's offices — calendar, communications, meeting logistics, and priority management
• Serve as the primary point of contact for the organization, triaging all incoming inquiries and directing them appropriately
• Prepare board meeting materials including agendas, presentation decks, minutes, and supporting documents
• Track high-priority organizational initiatives and flag opportunities and obstacles to the CEO proactively
• Handle bookkeeping tasks, expense tracking, bill payment, and office supply management
• Maintain and organize all organizational files, records, and documentation systems
• Coordinate insurance coverage for staff and the organization
• Manage repair and maintenance of office technology — computers, phones, printers
• Assist with donor database management and donor communications including appeal and thank-you letters

V O L U N T E E R C O O R D I N A T I O N

• Develop, implement, and manage WeCode KC's Volunteer Engagement Strategy — from recruitment through recognition
• Build and maintain strong relationships with individual volunteers, corporate volunteer groups, and community partners
• Coordinate volunteer scheduling, onboarding, communications, and follow-up for Saturday programs and special events
• Track and report volunteer hours, engagement data, and program support metrics

P R O G R A M S & E V E N T S

• Coordinate planning and day-of logistics for flagship programs, special events, student showcases, and community gatherings
• Coordinate WeCode KC's presence at community tabling events
• Assist with scheduling tours, field trips, and partner site visits
• Manage the tracking, reporting, and storage of program data

C O M M U N I C A T I O N S

• Assist with print and electronic communications, including newsletters, social media updates, and web copy
• Coordinate bulk mailings and maintain organizational archives
• Support donor stewardship communications in partnership with the CEO

W H A T Y O U B R I N G

• 2+ years of professional experience, preferably in a nonprofit, education, or youth-serving organization
• Exceptional organizational skills and the ability to manage multiple priorities simultaneously without dropping details
• Outstanding written and verbal communication skills — you write clearly, respond promptly, and represent the organization with warmth and professionalism
• Experience building and maintaining relationships with community organizations, corporate partners, and volunteers
• Proficiency with Microsoft Office Suite and Google Workspace; comfort learning new tools quickly
• Strong problem-solving skills and the good judgment to know when to act independently and when to elevate
• A genuine commitment to WeCode KC's mission and the communities it serves

C O M P E N S A T I O N & B E N E F I T S

WeCode KC offers a competitive nonprofit salary commensurate with experience.

WeCode KC offers a comprehensive benefits package:

• Health, Dental & Vision Insurance: Employer-sponsored medical, dental, and vision coverage available to all full-time employees
• Short-Term Disability Insurance: Employee-paid short-term disability coverage to protect your income when life happens
• Life Insurance: Employee-paid life insurance policy available to all full-time staff
• 403(b) Retirement Plan: Access to a 403(b) retirement savings plan — because your future matters. Employer match is not available at this time, but the plan is yours to grow
• Paid Time Off: Generous PTO policy to rest, recharge, and show up as your whole self
• 10 Paid Holidays: Ten paid company holidays per year so you can celebrate the moments that matter
• Innovative Culture: Join a small, mission-driven team that moves fast, thinks boldly, and genuinely believe that education changes everything — you will never be just a number here

WeCode KC is an equal opportunity employer committed to building a diverse, inclusive team. We strongly believe our organization is strengthened by the perspectives and talents of all backgrounds.

Candidates from underrepresented communities are strongly encouraged to apply.