Executive Assistant to CEO & Leadership Team — Strategic Partner

Pediatric Home Service, Inc.; Roseville (MN); On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

PTO

401k Matching

Tuition Reimbursement

Professional Development

Supportive work environment

Job summary

Pediatric Home Service, Inc. seeks an Executive Assistant in Roseville to partner with the CEO and leadership team. You will manage complex calendars, coordinate meetings and events, and prepare executives for important conversations.

This role requires eight years of senior admin experience, exceptional communication, confidentiality, and proficiency with Microsoft Office and Teams. Hybrid flexibility may be available; in-office on most days.

Qualifications

• Eight (8) years of Executive Assistant or senior-level Administrative Assistant experience, preferably supporting C-suite leaders.
• Strong organizational and time-management skills with experience managing complex calendars, travel, meetings, and deadlines.
• Excellent written and verbal communication skills across all levels of the organization.

Responsibilities

• Provide comprehensive administrative support to the executive team.
• Coordinate high-level meetings and off-site/onsite events, including planning and logistics.
• Oversee executives’ calendars, scheduling changes, agendas, and document preparation.
• Prepare executives for important conversations with research and briefing materials.
• Manage daily priorities, time management, and communicate schedule changes.
• Prepare expense reports and assist with budget reconciliations.
• Serve as a communication link between executives and staff.
• Arrange travel itineraries and logistics for teams.

Skills

Executive support

Calendar management

Meeting coordination

Travel planning

Expense management

Confidentiality

Communication

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Pediatric Home Service, Inc. seeks an Executive Assistant in Roseville to partner with the CEO and leadership team. You will manage complex calendars, coordinate meetings and events, and prepare executives for important conversations.

This role requires eight years of senior admin experience, exceptional communication, confidentiality, and proficiency with Microsoft Office and Teams. Hybrid flexibility may be available; in-office on most days.