Executive Assistant to CEO — Strategic Partner & Scheduler

Rehab United; San Diego (CA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision and Life/AD&D

401(k) Retirement Program with Company

Vacation and Holiday Pay

Sick Pay

Free gym membership

Discounts on Massage Therapy

Job summary

Rehab United is seeking an Executive Assistant to the CEO to manage the CEO's calendar, draft correspondence, and coordinate leadership meetings across seven San Diego clinic locations. You will support PHS client processes, track leads, and prepare client materials with a professional, proactive approach.

The role requires exceptional organization, communication skills, discretion, and independence in a fast-paced healthcare environment.

Qualifications

• Exceptional attention to detail and strong organizational skills.
• Excellent written and verbal communication with corporate clients.
• Highly proactive and resourceful with problem solving.
• Strong interpersonal skills and a welcoming communication style.
• Discretion handling sensitive information and independence in work.
• Ability to manage multiple priorities and ownership of responsibilities.
• Proficiency with productivity tools, CRM systems, and scheduling software.

Responsibilities

• Proactively manage the CEO's complex calendar and meetings.
• Draft correspondence and route external inquiries to appropriate teams.
• Coordinate leadership meeting logistics, agendas, and minutes.
• Prepare documents and logistics for engagements and meetings.
• Maintain organized task and project tracking and follow-up actions.
• Serve as admin point for potential clients and partners in PHS.
• Track leads, coordinate discovery calls, and prepare proposals and materials.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Proactivity

Interpersonal skills

Discretion

Independent work

Microsoft 365

CRM tools

Scheduling software

Tools

CRM tools

Microsoft 365

Scheduling software

Job description

Rehab United is seeking an Executive Assistant to the CEO to manage the CEO's calendar, draft correspondence, and coordinate leadership meetings across seven San Diego clinic locations. You will support PHS client processes, track leads, and prepare client materials with a professional, proactive approach.

The role requires exceptional organization, communication skills, discretion, and independence in a fast-paced healthcare environment.