Executive Assistant to CEO & Leadership Team

Mark Vii Equipment; Arvada (CO); On-site; USD 37,000 - 43,000; Full time

Job summary

Mark VII Equipment is seeking an Administrative Assistant to provide high‑level support to the CEO and leadership team. The role involves managing calendars, coordinating meetings and travel, preparing documents, and handling confidential information with discretion.

You will work across departments, draft communications, build PowerPoint presentations, and assist with board materials. Strong communication, organization, and MS Office proficiency are essential.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• 5+ years of experience supporting executives, ideally at the C-suite.
• Experience coordinating travel, expense reporting, and meeting logistics.

Responsibilities

• Manage the CEO's calendar, scheduling, and resolving conflicts across competing commitments.
• Coordinate travel arrangements, including flights, lodging, ground transportation, and detailed itineraries.
• Prepare and submit expense reports for the CEO and leadership team.
• Draft, proofread, and format correspondence and reports on behalf of the CEO.
• Build and format PowerPoint presentations for executive, board, and company‑wide meetings, including charts, data visuals, and branding.
• Screen and route incoming calls, mail, and requests, handling routine matters independently.

Skills

MS Office

Advanced PowerPoint

AI tools

Calendar management

Communication

Attention to detail

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

MS Outlook

SharePoint

OneDrive

AI drafting tools

Job description

Mark VII Equipment is seeking an Administrative Assistant to provide high‑level support to the CEO and leadership team. The role involves managing calendars, coordinating meetings and travel, preparing documents, and handling confidential information with discretion.

You will work across departments, draft communications, build PowerPoint presentations, and assist with board materials. Strong communication, organization, and MS Office proficiency are essential.