Executive Assistant to CEO — Board & Administrative Support

Missions-Inc.; Plymouth (MN); On-site; USD 57,308,000 - 65,904,000; Full time

Benefits offered by this job

Health and dental insurance

403b plan

Disability insurance

Life insurance

Ten paid holidays and PTO

Job summary

Missions Inc. Programs seeks an Administrative Assistant to support the CEO and Organizational Leadership by maintaining the administrative office, coordinating communications, and welcoming visitors.

The role ensures smooth day-to-day operations, oversees supplies, and assists with meeting logistics and reporting. Responsibilities include board material prep, minutes, event support, and collaboration with HR, Facilities, and Finance.

Qualifications

• Requires strong communication, organization, and calendar management skills.
• Proficiency with MS 365, Adobe, and Outlook is expected.
• Experience supporting executives and coordinating meetings or events is preferred.

Responsibilities

• Support CEO and leadership with administrative tasks and reporting.
• Prepare board materials, coordinate venues, schedule virtual meetings and manage RSVPs.
• Attend meetings, take minutes, and assist in campus-wide events and trainings.
• Greet visitors, answer phones, and maintain an organized office environment.
• Monitor office supplies and manage budget-friendly purchasing.

Skills

Excellent written and verbal comms

MS 365 proficiency

Adobe

Outlook

Organizational & time management

Prioritizing under deadlines

Typing 45 WPM

Diversity & inclusion awareness

Education

High School Diploma or GED

Associate or Bachelor’s degree preferred

Job description

Missions Inc. Programs seeks an Administrative Assistant to support the CEO and Organizational Leadership by maintaining the administrative office, coordinating communications, and welcoming visitors.

The role ensures smooth day-to-day operations, oversees supplies, and assists with meeting logistics and reporting. Responsibilities include board material prep, minutes, event support, and collaboration with HR, Facilities, and Finance.