Executive Assistant to CEO & Leadership - Strategic Ops

AMI Housing, Inc.; California; In loco; USD 55.000 - 75.000; Tempo pieno

Descrizione del lavoro

AMI Housing, Inc. in California is seeking an Executive Assistant to provide high-level administrative and operational support to the CEO and Senior Leadership. The role requires discretion, professionalism, and the ability to manage multiple priorities with accuracy.

You will serve as a primary liaison between the CEO, Board of Directors, employees, and external partners, coordinating meetings, board materials, travel, and confidential documentation while improving internal processes.

Competenze

• High level administrative support to the CEO and Senior Leadership; discretion required.
• Experience coordinating meetings, board materials, and governance activities.
• Ability to manage calendars, travel, and deadlines with accuracy.
• Background checks may be required and confidentiality is essential.

Mansioni

• Provide high-level administrative and operational support to the CEO and Board of Directors.
• Manage CEO calendar, travel, and competing priorities; identify scheduling conflicts and coordinate solutions.
• Coordinate materials for monthly Board meetings, including agendas, reports, and follow-up items; attend meetings and take minutes.
• Assist with grants and contracts administration, tracking deadlines and deliverables.
• Coordinate cross-departmental projects and organizational initiatives to improve processes and efficiency.

Conoscenze

Communication skills

Time management

Organizational skills

Attention to detail

Office tools proficiency

Interpersonal skills

Discretion and confidentiality

Adaptability

Multitasking

Formazione

High school diploma

Associate degree in related field preferred

Strumenti

MS Word, Excel, PowerPoint, Outlook

SharePoint

Zoom

DocuSign

Google Docs

Descrizione del lavoro

AMI Housing, Inc. in California is seeking an Executive Assistant to provide high-level administrative and operational support to the CEO and Senior Leadership. The role requires discretion, professionalism, and the ability to manage multiple priorities with accuracy.

You will serve as a primary liaison between the CEO, Board of Directors, employees, and external partners, coordinating meetings, board materials, travel, and confidential documentation while improving internal processes.