Strategic Executive Assistant to CEO & Board

AMI Housing, Inc. (AMIH); Auburn (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

AMI Housing, Inc. (AMIH) in Auburn, CA is seeking an experienced Executive Assistant to provide high-level administrative support to the CEO and Senior Leadership.

The role demands discretion, independent judgment, and the ability to manage multiple priorities while coordinating board activities and external stakeholders. The position will support grants and contracts, track projects, prepare executive materials, and improve internal processes with a focus on confidentiality and professional

Qualifications

• High school diploma required.
• Associate degree in a related field preferred; equivalent experience may be considered.
• Minimum of three years in administrative/executive assistant roles.
• Experience supporting executive leadership or governing boards preferred.
• Experience coordinating projects, meetings, contracts, grants, facilities, or organizational initiatives preferred.
• Experience working with individuals with mental illness, homelessness, or related social services.

Responsibilities

• Provide high-level administrative and operational support to the CEO and Senior Leadership.
• Coordinate materials for Board of Directors meetings and take minutes.
• Manage CEO calendar, travel, and scheduling; resolve conflicts.
• Support grants and contracts administration, tracking deadlines and deliverables.
• Coordinate cross-departmental projects and maintain project documentation.
• Draft and proofread executive correspondence and materials.
• Maintain confidential information with discretion and integrity.
• Develop and improve administrative processes for efficiency and accountability.
• Prepare and organize organizational protocols and communications.

Skills

Excellent written and verbal comms

Time management

Organization

Attention to detail

Office productivity tools

Interpersonal skills

Confidentiality

Record-keeping

Basic arithmetic

Calm under pressure

Adaptability

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

SharePoint

Zoom

DocuSign

Google Docs

Welligent

App Folio

Calendar

Job description

AMI Housing, Inc. (AMIH) in Auburn, CA is seeking an experienced Executive Assistant to provide high-level administrative support to the CEO and Senior Leadership.

The role demands discretion, independent judgment, and the ability to manage multiple priorities while coordinating board activities and external stakeholders. The position will support grants and contracts, track projects, prepare executive materials, and improve internal processes with a focus on confidentiality and professional