Executive Assistant to CEO & Chief Program Officer

Project Hospitality Inc; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Project Hospitality Inc. seeks an Executive Assistant to support the Chief Executive Officer and Chief Program Officer. You will manage calendars, coordinate meetings, prepare documents, and handle routine correspondence with discretion.

This role requires professional communication, confidentiality, and strong organizational skills to keep the executive offices running smoothly. You will arrange travel, track agendas, and assist with special projects as needed.

Qualifications

• High school diploma or equivalent required.
• 2–3 years of administrative or office support experience preferred.
• Strong organizational and time-management skills.
• Professional written and verbal communication skills.
• Ability to manage multiple scheduling requests and administrative tasks.
• Proficiency with Microsoft Office, Google Workspace, email, and calendar systems.

Responsibilities

• Maintain and coordinate CEO and CPO calendars.
• Schedule and coordinate internal and external meetings.
• Prepare basic correspondence, documents, forms, and meeting materials.
• Organize and maintain electronic and paper files.
• Coordinate logistics for meetings, including rooms and refreshments when needed.
• Take meeting notes and distribute follow-up materials.
• Provide general administrative support for executive office activities and events.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Reliability

Microsoft Office

Google Workspace

Calendar management

Education

High school diploma

Additional education preferred

Tools

Microsoft Office

Google Workspace

Calendar software

Job description

Project Hospitality Inc. seeks an Executive Assistant to support the Chief Executive Officer and Chief Program Officer. You will manage calendars, coordinate meetings, prepare documents, and handle routine correspondence with discretion.

This role requires professional communication, confidentiality, and strong organizational skills to keep the executive offices running smoothly. You will arrange travel, track agendas, and assist with special projects as needed.