Executive Assistant to CEO & Foundation Leader - Hybrid

WM001 William & Mary; United States; Hybrid; USD 55,000 - 75,000; Full time

Job summary

William & Mary Advancement is seeking an Executive Assistant to support the CEO of the 1693 Management Company and the Executive Director of the WM Real Estate Foundation. This role acts as a trusted partner, coordinating calendars, travel, meetings, and confidential communications to enable leadership to focus on strategy and execution.

The position interacts with senior university leadership, foundation board members, external partners, auditors, and investment managers.

Qualifications

• Bachelor’s degree or equivalent combination of education, training and experience.
• Experience providing executive-level administrative support (5+ years).
• Experience with calendars, travel, meetings, and executive communications (10+ years).

Responsibilities

• Support CEO-1693MC and ED-WMREF with strategic administrative tasks.
• Coordinate complex calendars, meetings, and board activities; prep agendas and materials.
• Assist with budget processes, invoices, reimbursements, and purchasing requests.

Skills

Executive support

Calendar management

Travel coordination

Financial administration

Written communication

Discretion & confidentiality

Microsoft Office

Independent work

Education

Bachelor’s degree or equivalent

Tools

Workday

Blackbaud CRM

Job description

William & Mary Advancement is seeking an Executive Assistant to support the CEO of the 1693 Management Company and the Executive Director of the WM Real Estate Foundation. This role acts as a trusted partner, coordinating calendars, travel, meetings, and confidential communications to enable leadership to focus on strategy and execution.

The position interacts with senior university leadership, foundation board members, external partners, auditors, and investment managers.