Executive Assistant to CEO — Hybrid, Mission-Driven

Life Legal Defense Foundation; Napa (CA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Life Legal Defense Foundation in the Sacramento area seeks an Executive Assistant to support the CEO and advance our mission of protecting vulnerable human life through litigation, education, and advocacy. The role blends administrative duties with project coordination, requiring professionalism, reliability, and a proactive, collaborative mindset.

The ideal candidate will anticipate needs, manage confidential information with discretion, and foster a constructive working relationship with the

Qualifications

• Experience supporting an executive or coordinating administrative work and projects.
• Excellent organizational, writing, and communication skills.
• Dependable follow-through and the ability to complete work with minimal supervision.
• Sound judgment when priorities shift or urgent matters arise.

Responsibilities

• Support the CEO with scheduling, meeting preparation, travel arrangements, correspondence, and document organization.
• Turn priorities into practical next steps, timelines, and follow-up.
• Maintain an organized record of projects, commitments, and deadlines.
• Coordinate with staff, contractors, attorneys, and partners to move work forward.
• Prepare meeting agendas, capture decisions, and follow up on action items.
• Gather information and prepare concise summaries to support decision-making.
• Assist with donor meetings, events, and organizational projects.
• Handle office needs, mail, materials, and occasional errands.

Skills

Executive support

Project coordination

Scheduling

Travel planning

Communication

Discretion

Microsoft Office

Calendar management

Tools

Microsoft Office Suite

Job description

Life Legal Defense Foundation in the Sacramento area seeks an Executive Assistant to support the CEO and advance our mission of protecting vulnerable human life through litigation, education, and advocacy. The role blends administrative duties with project coordination, requiring professionalism, reliability, and a proactive, collaborative mindset.

The ideal candidate will anticipate needs, manage confidential information with discretion, and foster a constructive working relationship with the