Executive Assistant & Paralegal to CEO (Hybrid, SF)

VideoLabs; San Francisco (CA); Hybrid; USD 120,000 - 155,000; Full time

Job summary

VideoLabs is seeking an Executive Assistant to support the Chief Operating Officer in managing day-to-day activities with discretion and confidentiality. This role includes light paralegal tasks related to IP and licensing, plus administrative duties across executive calendar and travel planning.

The ideal candidate will have proven executive-support experience, strong organizational skills, and the ability to handle high-pressure, fast-paced environments while maintaining professionalism and

Qualifications

• Proven administrative experience supporting executive-level management.
• Exceptional organizational and time-management skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Strong attention to detail, discretion, and communication skills.
• Comfortable handling confidential information and working with multiple stakeholders.
• Experience with paralegal tasks and legal document handling is a plus.

Responsibilities

• Develop and format PowerPoint presentations and management materials.
• Create, format, and file documents electronically (letters, memos, reports, spreadsheets).
• Assist with secure special projects, research, and presentations as needed.
• Support light paralegal tasks: organize IP, licensing, contracts, and filing deadlines.
• Manage corporate and legal calendars and secure document storage.
• Oversee SF Bay Area office operations and vendor coordination.
• Coordinate CEO schedule, travel, and meetings including video conferencing.

Skills

Executive support

Calendar management

Administrative coordination

Travel planning

Document drafting

Confidentiality

Microsoft Office

Paralegal exposure

Education

Bachelor's degree (preferred)

Associate degree in paralegal studies or ABA-approved certificate (preferred)

Tools

Microsoft Office

Outlook

Job description

VideoLabs is seeking an Executive Assistant to support the Chief Operating Officer in managing day-to-day activities with discretion and confidentiality. This role includes light paralegal tasks related to IP and licensing, plus administrative duties across executive calendar and travel planning.

The ideal candidate will have proven executive-support experience, strong organizational skills, and the ability to handle high-pressure, fast-paced environments while maintaining professionalism and