Executive Assistant to CEO | Hybrid, High-Impact Support

All In One Accounting; Saint Paul (MN); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401K

Life insurance

Long and short-term disability

HSA, FSA, and dependent care options

Professional development opportunities

Flexible Work Environment

Job summary

All In One Accounting is seeking an Executive Assistant to the CEO to manage her calendar, inbox, and operational world. This hybrid role requires polish, discretion, and sound judgment, with a focus on protecting the CEO’s time and prioritites.

You will support meetings, travel, CRM tasks, LinkedIn activity, and presentations while collaborating with the Integrator/COO. You will be critical in maintaining efficiency across the CEO’s day-to-day work, guiding communications, and ensuring actions

Qualifications

• 3+ years of experience supporting a senior executive, CEO, or high-performing leader.
• Exceptional written communication skills—ability to write clearly and professionally in someone else’s voice.
• Strong judgment about when to act independently and when to elevate.
• Proficiency with Outlook, Microsoft Teams, and HubSpot (or demonstrated ability to learn quickly).
• Demonstrated proficiency prompting AI tools for business use.

Responsibilities

• Provide hybrid support including remote work and in-person assistance for meetings, events, and occasional errands.
• Manage personal and professional administrative tasks to reduce overall cognitive load on the CEO.
• Serve as a proactive gatekeeper, protecting the CEO’s time, focus, and priorities.
• Support EOS cadence preparation and follow-up (L10s, Same Page, leadership meetings).
• Fully manage inbox systems including filtering, prioritization, and elimination of low-value communication.
• Draft and respond to emails on the CEO’s behalf during business hours with appropriate tone and judgment.
• Triage the inbox — act on what can be handled independently, flag what requires CEO review.
• Own and manage the CEO’s calendar with a focus on protecting her time and priorities.
• Coordinate with internal and external stakeholders to resolve scheduling conflicts.
• Prepare Heide for meetings with relevant context, agendas, and background materials.
• Enter and maintain contacts in HubSpot with accuracy and consistency.
• Facilitate LinkedIn connection requests and support ongoing relationship tracking.
• Coordinate with the marketing team on slide preparation and materials for CEO-led presentations.
• Arrange travel for the CEO and leadership team members; manage flights and accommodations.

Skills

Executive support

Written communication

Judgment

Attention to detail

Independent work

Remote work experience

Tools

Outlook

Microsoft Teams

HubSpot

AI prompting

Job description

All In One Accounting is seeking an Executive Assistant to the CEO to manage her calendar, inbox, and operational world. This hybrid role requires polish, discretion, and sound judgment, with a focus on protecting the CEO’s time and prioritites.

You will support meetings, travel, CRM tasks, LinkedIn activity, and presentations while collaborating with the Integrator/COO. You will be critical in maintaining efficiency across the CEO’s day-to-day work, guiding communications, and ensuring actions