Executive Assistant to CEO

City Lifestyle; Kansas City (MO); On-site; USD 90,000 - 120,000; Full time

Job summary

City Lifestyle is seeking a highly organized Executive Assistant to be the CEO's trusted partner and operational backbone. This role blends executive support, project coordination, and operational execution to protect priorities and ensure flawless execution so the CEO can operate at the highest level.

You will anticipate needs, build systems, and coordinate across departments with precision and discretion. This is a senior support role demanding accountability and strategic calendar management.

Qualifications

• 10+ years supporting a CEO, Founder, President, or senior executive.
• Proven track record of follow-through, accountability, and execution under competing priorities.
• Strong systems thinking and ability to build processes.
• Strong skills in Microsoft Office and Google Suite.
• Discretion, integrity, and sound professional judgment.

Responsibilities

• Protect the CEO's time and focus through calendar management and forward planning.
• Prepare the CEO for every meeting, event, and engagement.
• Manage executive communications and commitments with discretion.
• Build systems and workflows to keep projects and follow-ups on track.
• Coordinate initiatives across departments, maintaining momentum.
• Plan and manage complex travel itineraries with precision.
• Handle sensitive personal and business matters with discretion.

Skills

Executive support

Calendar management

Project coordination

Systems thinking

Microsoft Office

Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

City Lifestyle is looking for a highly organized, proactive Executive Assistant to serve as a trusted partner to the CEO. You'll be the operational backbone of the executive office — creating structure, protecting priorities, and ensuring flawless execution so the CEO can operate at the highest level.

This role blends executive support, project coordination, and operational execution. It's a fit for someone who thrives on precision, anticipates needs before they're voiced, and takes pride in making sure nothing falls through the cracks.

What You'll Do:

Executive Partnership

• Protect the CEO's time and focus through accurate, forward-looking calendar management
• Anticipate scheduling conflicts and competing priorities before they become problems
• Prepare the CEO for every meeting, event, and engagement
• Manage executive communications and commitments

Operational Excellence

• Build systems and workflows that keep projects and follow-ups on track
• Coordinate initiatives across departments, maintaining accountability and momentum
• Juggle multiple priorities without losing attention to detail
• Bring consistency to recurring business and personal responsibilities

Travel & Logistics

• Plan and manage complex travel itineraries with precision
• Anticipate and resolve travel issues before they disrupt schedules

Confidential Support

• Handle sensitive personal and business matters with discretion and sound judgment
• Serve as a trusted confidant for confidential information and communications

What You Bring

• 10+ years supporting a CEO, Founder, President, or other senior executive
• A proven track record of follow-through, accountability, and execution under competing priorities
• Strong systems thinking and process-building skills
• Strong skills in Microsoft Office and/or Google Suite
• Discretion, integrity, and sound professional judgment