Executive Assistant to CEO | Hybrid, Growth & Operations

Solarithm Capital; Houston (TX); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Benefits provided

Hybrid work flexibility

Direct exposure to executive leaders

Job summary

Solarithm Capital in Houston, TX seeks a highly organized Personal Assistant to support the CEO with day-to-day operations, scheduling, and administrative coordination. This full-time hybrid role blends in-office and remote work, offering exposure to executive leadership and firm operations.

The ideal candidate will manage calendars, communications, travel, and documents while maintaining discretion and anticipating needs in a fast-moving environment.

Qualifications

• Previous experience as Personal Assistant, Executive Assistant, Administrative Assistant, or similar role preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and changing schedules.
• Professional and discreet when handling confidential information.
• Proficiency with email, calendars, and common business software.

Responsibilities

• Manage and maintain the CEO’s calendar, appointments, meetings, and daily schedule.
• Coordinate meetings with employees, investors, vendors, service providers, and other external contacts.
• Assist with day-to-day business operations and administrative coordination.
• Track tasks, deadlines, follow-ups, and important action items on behalf of the CEO.
• Prepare, organize, and maintain documents, records, reports, and correspondence.
• Help coordinate travel arrangements, reservations, transportation, and itineraries.
• Manage incoming communications and help prioritize emails, calls, messages, and requests.
• Assist with scheduling interviews, business meetings, appointments, and company events.
• Coordinate with internal team members to ensure operational tasks are completed on time.
• Handle confidential business and personal information with a high degree of discretion.
• Assist with errands, purchases, reservations, and other logistical needs when necessary.
• Help maintain organized files, contact lists, calendars, and internal administrative systems.
• Provide general operational support as priorities change and the company grows.

Skills

Organizational skills

Time management

Communication skills

Independent work

Discretion

Tools

Microsoft Office

Google Workspace

Spreadsheets

Job description

Solarithm Capital in Houston, TX seeks a highly organized Personal Assistant to support the CEO with day-to-day operations, scheduling, and administrative coordination. This full-time hybrid role blends in-office and remote work, offering exposure to executive leadership and firm operations.

The ideal candidate will manage calendars, communications, travel, and documents while maintaining discretion and anticipating needs in a fast-moving environment.