Personal Assistant

Solarithm Capital; Houston (TX); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Benefits provided

Hybrid work flexibility

Direct exposure to executive leaders

Job summary

Solarithm Capital in Houston, TX seeks a highly organized Personal Assistant to support the CEO with day-to-day operations, scheduling, and administrative coordination. This full-time hybrid role blends in-office and remote work, offering exposure to executive leadership and firm operations.

The ideal candidate will manage calendars, communications, travel, and documents while maintaining discretion and anticipating needs in a fast-moving environment.

Qualifications

• Previous experience as Personal Assistant, Executive Assistant, Administrative Assistant, or similar role preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and changing schedules.
• Professional and discreet when handling confidential information.
• Proficiency with email, calendars, and common business software.

Responsibilities

• Manage and maintain the CEO’s calendar, appointments, meetings, and daily schedule.
• Coordinate meetings with employees, investors, vendors, service providers, and other external contacts.
• Assist with day-to-day business operations and administrative coordination.
• Track tasks, deadlines, follow-ups, and important action items on behalf of the CEO.
• Prepare, organize, and maintain documents, records, reports, and correspondence.
• Help coordinate travel arrangements, reservations, transportation, and itineraries.
• Manage incoming communications and help prioritize emails, calls, messages, and requests.
• Assist with scheduling interviews, business meetings, appointments, and company events.
• Coordinate with internal team members to ensure operational tasks are completed on time.
• Handle confidential business and personal information with a high degree of discretion.
• Assist with errands, purchases, reservations, and other logistical needs when necessary.
• Help maintain organized files, contact lists, calendars, and internal administrative systems.
• Provide general operational support as priorities change and the company grows.

Skills

Organizational skills

Time management

Communication skills

Independent work

Discretion

Tools

Microsoft Office

Google Workspace

Spreadsheets

Job description

Solarithm Capital is a quantitative hedge fund based in Houston, Texas, focused on systematic investment strategies and disciplined operational execution. The firm values discretion, reliability, professionalism, and efficiency across all areas of the business.

As the company continues to grow, Solarithm Capital is seeking a highly organized Personal Assistant to support the CEO with day-to-day operations, scheduling, communications, and administrative coordination. This role is designed for someone who is dependable, adaptable, and comfortable working closely with executive leadership in a fast-moving environment.

Role Description

Solarithm Capital is hiring a full-time Personal Assistant to the CEO in Houston, TX. This is a hybrid position that will include both in-person responsibilities and some work-from-home flexibility.

The Personal Assistant will work directly with the CEO to help manage daily priorities, coordinate schedules, organize meetings and appointments, track important tasks and deadlines, and assist with general business operations. The role will also involve helping coordinate communications, travel, documents, vendors, and other administrative or logistical needs as they arise.

The ideal candidate is highly organized, responsive, discreet, and capable of anticipating needs before they become problems. This person should be comfortable handling both professional and occasional personal responsibilities while helping the CEO remain focused on higher-level business priorities.

Key Responsibilities

• Manage and maintain the CEO’s calendar, appointments, meetings, and daily schedule.
• Coordinate meetings with employees, investors, vendors, service providers, and other external contacts.
• Assist with day-to-day business operations and administrative coordination.
• Track tasks, deadlines, follow-ups, and important action items on behalf of the CEO.
• Prepare, organize, and maintain documents, records, reports, and correspondence.
• Help coordinate travel arrangements, reservations, transportation, and itineraries.
• Manage incoming communications and help prioritize emails, calls, messages, and requests.
• Assist with scheduling interviews, business meetings, appointments, and company events.
• Coordinate with internal team members to ensure operational tasks are completed on time.
• Handle confidential business and personal information with a high degree of discretion.
• Assist with errands, purchases, reservations, and other logistical needs when necessary.
• Help maintain organized files, contact lists, calendars, and internal administrative systems.
• Provide general operational support as priorities change and the company grows.

Qualifications

• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar role is preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and changing schedules.
• Strong attention to detail and follow-through.
• Comfortable working independently and taking initiative.
• Professional and discreet when handling confidential information.
• Proficiency with email, calendars, Microsoft Office, Google Workspace, spreadsheets, and general business software.
• Ability to interact professionally with executives, investors, employees, vendors, and external stakeholders.
• Reliable transportation and the ability to handle occasional local errands or in-person responsibilities.
• Comfortable working in a hybrid environment with a combination of office-based and remote work.
• Salary: $50,000 per year
• Full-time position
• Benefits provided
• Hybrid work flexibility
• Direct exposure to executive leadership and firm operations
• Opportunity to grow into broader executive support or operational responsibilities as the company expands