Executive Assistant & Workplace Experience Manager

super{set}; San Francisco (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

A venture studio in San Francisco is seeking a driven Executive Operations Associate to support the CEO and enhance operational efficiency. Responsibilities include complex calendar management, travel coordination, and maintaining office operations. Ideal candidates possess at least 1 year in an admin role, showcase a positive presence, and demonstrate high attention to detail. This is an on-site full-time position, providing an excellent opportunity to participate in building innovative companies.

Qualifications

• 1+ year in an administrative or operational role.
• Strong foundation in support capacity with high attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage the CEO’s complex professional and personal scheduling.
• Coordinate travel arrangements and resolve last-minute changes.
• Collaborate with Chief of Staff to anticipate needs.

Skills

Calendar Management

Travel Coordination

CRM Management

Event Logistics

Positive Professional Presence

Service Orientation

Tools

Google Workspace

Slack

Job description

Company Overview

Super{set} is a venture studio that founds, funds, and scales high‑potential data and AI companies. We do not simply invest; we co‑found, working shoulder‑to‑shoulder with founding teams to build defensible, durable companies from inception to exit.

Role Overview

We are looking for a high‑energy, ambitious, and hyper‑organized professional to join our team as an Executive Operations Associate, reporting to the Chief of Staff. This is more than a support role; it is a front‑row seat to the creation of the next generation of AI and data‑driven companies. Your work will directly contribute to the efficiency of the CEO and the operational success of the company.

Location & Work Arrangement

This is an on‑site position, five days a week, with flexibility for work from home. It requires a presence in our San Francisco headquarters.

Core Responsibilities

• Strategic Calendar Management: Meticulously manage the complex intersections of the CEO’s professional obligations (firm and portfolio companies) and personal commitments. Act as a proactive gatekeeper to ensure the schedule is structured for sustainable performance—prioritizing adequate time for preparation, breaks, and transitions.
• Travel & Logistics: Coordinate end‑to‑end travel arrangements (domestic and international), including itineraries,, and accommodation. Resolve last‑minute scheduling changes immediately and independently.
• Proactive Support & Readiness: Collaborate with the Chief of Staff to develop a deep understanding of preferences and priorities. Anticipate needs before they arise, ensuring leadership is fully prepared for all engagements with the necessary context and materials.
• CRM & Network Management: Maintain the firm’s contact database, ensuring new contacts are captured and entered immediately and that records remain accurate.
• Office Operations & Experience: Oversee day‑to‑day operations of the San Francisco office, ensuring the space is organized, clean, and fully functional. Serve as the primary point of contact for building management and vendors while fostering a positive culture by coordinating internal team lunches and on‑site gatherings.
• Marketing & Event Logistics: Provide administrative support for internal and external events (booth coordination, materials preparation, etc.) and assist in maintaining the firm’s digital presence on social media platforms.
• Team Support: Act as a flexible resource for the Chief of Staff and the wider team on ad‑hoc initiatives. Whether it involves researching a new vendor or managing a last‑minute operational sprint, you are ready to jump in and help get the job done.

Required Qualifications & Attributes

• Professional Experience: 1+ year in an administrative, operational, or coordination role. You have built a strong foundation in a support capacity and are ready to take on greater ownership and complexity.
• Positive Professional Presence: You bring positive vibes to the workplace. You are professionally upbeat, resilient under pressure, and naturally contribute to a happy, welcoming office environment.
• High Agency: You identify issues immediately and implement solutions independently. You do not wait for instruction; you observe and act.
• Service Orientation: You have a genuine desire to support others, high emotional intelligence, and an understanding of the human needs behind a busy executive schedule.
• Operational Excellence: You have exceptional attention to detail and the ability to manage multiple priorities in a fast‑paced environment without letting tasks slip through the cracks.
• Technical Proficiency: Competency with modern productivity tools (Google Workspace, Slack), scheduling software, and a willingness to master new systems quickly.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Management and Manufacturing