Executive Assistant to CEO — Healthcare, Onsite

Wealthy Group of Companies LLC; Pontiac (IL); In loco; USD 60.000 - 75.000; Tempo pieno

Descrizione del lavoro

Wealthy Group of Companies LLC seeks an Executive Assistant to work directly for the CEO at our corporate office in Illinois. This is a full-time, on-site role with no remote option.

The right candidate thrives in fast-paced environments, reads between the lines, and delivers complete, decision-ready updates. Responsibilities include managing the CEO's calendar, drafting notes, coordinating travel, and acting as a professional liaison to executives, lenders, attorneys, and partners.

Competenze

• Strong intuition and judgment with the ability to read between the lines and act on incomplete direction.
• Relentless follow-through to track many items and close them without reminders.
• Excellent writing skills to draft clear, professional emails in someone else's voice.
• Confident working with senior executives, lenders, attorneys, and outside partners.
• Advanced Microsoft 365 skills (Outlook, Teams, Excel, Word) and ability to learn new tools quickly, including AI note-takers and assistants.
• Complete discretion with confidential financial, legal, and personnel matters.
• Must be onsite at the corporate office full-time.
• Healthcare or multi-site operations experience preferred.
• Experience coordinating recruiting and interviews preferred.

Mansioni

• Keep a running list of everything the CEO has asked for, committed to, or handed to someone else, and drive each item to done.
• Follow up with employees, vendors, lenders, attorneys, and outside contacts until things are finished; be persistent and polite.
• Turn meetings, including weekly leadership meetings, into clear notes with decisions, owners, deadlines, and open items.
• Spot gaps and inconsistencies between notes, email, and reports before they turn into problems.
• Manage the CEO's calendar directly; protect 30-minute buffers and avoid back-to-back meetings.
• Schedule internal meetings, facility visits, interviews, and outside calls with agendas and attendees.
• Arrange travel, conferences, hotels, and event logistics.
• Screen the CEO's inbox; flag what needs the CEO, handle what doesn't, and draft replies in the CEO's voice.
• Prepare briefing notes and materials before meetings including data, issues, and talking points.
• Act as professional point of contact for leadership, facilities, candidates, vendors, and partners.
• Coordinate leadership hiring pipelines, interviews, assessments, and confidential communications.
• Support HR and administrative projects such as evaluations, onboarding, and records.
• Handle sensitive information with complete discretion.
• Help with personal logistics as needed.

Conoscenze

Intuition & judgment

Relentless follow-through

Professional email writing

Executive interaction

Advanced Microsoft 365

Discretion with confidential matters

Strumenti

AI note-takers

Fathom

Claude

Copilot

Descrizione del lavoro

Wealthy Group of Companies LLC seeks an Executive Assistant to work directly for the CEO at our corporate office in Illinois. This is a full-time, on-site role with no remote option.

The right candidate thrives in fast-paced environments, reads between the lines, and delivers complete, decision-ready updates. Responsibilities include managing the CEO's calendar, drafting notes, coordinating travel, and acting as a professional liaison to executives, lenders, attorneys, and partners.