Executive Assistant to CEO (Healthcare) — Governance & Ops

Carypines; Caribou (ME); On-site; USD 32,000 - 48,000; Full time

Job summary

Cary Medical Center in Caribou, ME is seeking an Executive Assistant to the CEO to manage calendars, travel, presentations, and board materials. This role partners with the Administrative Team to ensure efficient operations and clear, professional communications across the organization.

Key responsibilities include coordinating board meetings, maintaining records, handling confidential information with discretion, and supporting strategic initiatives.

Qualifications

• Five years of administrative experience supporting senior executives.
• Healthcare or regulated environment experience preferred.
• Strong written and verbal communication.
• Advanced MS Office proficiency.

Responsibilities

• Provide comprehensive executive and administrative support to the CEO and Administrative Team, prioritizing needs and managing competing demands.
• Coordinate Board of Directors and committee meetings, agendas, materials, minutes, and AV setup.
• Facilitate communication between executive leadership, medical staff, department leaders, and external partners.
• Handle confidential information with discretion and professional judgment, ensuring compliance with laws and regulations.
• Support special projects, organizational planning, and events; maintain filing systems and drive process improvements.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Education

Associate or higher in Business/Healthcare Admin

Tools

Microsoft Office

Job description

Cary Medical Center in Caribou, ME is seeking an Executive Assistant to the CEO to manage calendars, travel, presentations, and board materials. This role partners with the Administrative Team to ensure efficient operations and clear, professional communications across the organization.

Key responsibilities include coordinating board meetings, maintaining records, handling confidential information with discretion, and supporting strategic initiatives.