Executive Assistant to CEO — Growth & Operations (In-Office)

IR Centers®; McLean (VA); On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

IR Centers is seeking an energetic Administrative Assistant to join our fast-growing national healthcare platform. You will support the CEO and Operations team, coordinate meetings and travel across multiple states, and help manage reports, marketing materials, and internal documents with meticulous attention to detail.

This role emphasizes organization, clear communication, and the ability to work with Google Workspace, Microsoft Office, and AI tools.

Qualifications

• High school diploma or equivalent (Required)
• Prior experience in administrative support, scheduling, office coordination, or similar (Preferred but not required — we will train the right person!)
• Proficiency in English (Required)
• Bilingual a plus
• Must demonstrate exceptional organization, follow-up, diligence, and strong written and verbal communication skills.

Responsibilities

• Coordinate and schedule meetings, travel, and company events for executives and teams across multiple states.
• Organize, track, and generate reports using AI tools, Excel, Google Workspace, and MS Word.
• Manage simple website content updates and oversee production of marketing materials such as brochures.
• Maintain and prepare internal reports, presentations, and documents with close attention to detail.
• Communicate professionally with internal teams, external partners, and vendors on behalf of the company.
• Ensure follow-up and completion of tasks and projects, maintaining timelines and accountability.
• Support operations by assisting with a variety of administrative functions and special projects.

Skills

Proficiency in English

Bilingual

Organization skills

Communication skills

Education

High school diploma

Tools

Google Workspace

MS Word

MS Excel

AI tools

Job description

IR Centers is seeking an energetic Administrative Assistant to join our fast-growing national healthcare platform. You will support the CEO and Operations team, coordinate meetings and travel across multiple states, and help manage reports, marketing materials, and internal documents with meticulous attention to detail.

This role emphasizes organization, clear communication, and the ability to work with Google Workspace, Microsoft Office, and AI tools.