CEO Office Assistant - In-Person Support & Execution

Ironclad Media Alliance; Virginia Beach (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

IRONCLAD is seeking a CEO Office Assistant to provide in-person, execution-focused support for the CEO. This role acts as the CEO’s in-person extension, ensuring the workspace, materials, and day-to-day administrative needs are handled efficiently.

The ideal candidate is highly organized, proactive, discreet, and comfortable operating with minimal hand-holding, and will manage errands, meeting logistics, note-taking, and follow-up to keep the CEO’s day running smoothly.

Qualifications

• Highly organized and detail-oriented
• Proactive and anticipates needs
• Discreet and able to handle confidential information

Responsibilities

• Keep CEO's workspace organized and ready for the day
• Organize, receive, move, track, and manage physical materials and packages
• Maintain office readiness and replenish supplies
• Know CEO’s upcoming schedule and ensure materials and setup for meetings
• Sit in meetings when requested, take notes, capture action items, and assist with follow-up
• Handle in-person administrative tasks that cannot be done remotely
• Coordinate local errands, pickups, drops-offs, and time-sensitive tasks
• Keep the Executive Assistant informed of completed tasks and follow-ups

Skills

Executive support

Organization

Proactivity

Discretion

Meeting coordination

Job description

IRONCLAD is seeking a CEO Office Assistant to provide in-person, execution-focused support for the CEO. This role acts as the CEO’s in-person extension, ensuring the workspace, materials, and day-to-day administrative needs are handled efficiently.

The ideal candidate is highly organized, proactive, discreet, and comfortable operating with minimal hand-holding, and will manage errands, meeting logistics, note-taking, and follow-up to keep the CEO’s day running smoothly.