Growth-Driven Executive Assistant to Founder/CEO

The Marketing Department; Miami Beach (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

The Marketing Department in Miami seeks an organized, entrepreneurial executive assistant to support the CEO across three brands—marketing, hospitality, and media. This growth-oriented role blends professional and personal support with ownership of systems, calendars, and content coordination.

You will manage complex schedules, financials, shoots, and vendor relationships while leveraging AI tools to improve speed and clarity of communication.

Qualifications

• Experience supporting a CEO or founder in a fast-paced environment.
• Highly organized with excellent time-management and prioritization.

Responsibilities

• Provide executive and business support to the CEO across three brands (marketing, hospitality, media).
• Manage calendars, scheduling, inbox, and meeting coordination across multiple teams.
• Oversee financial administration including bill pay, expense tracking, vendor payments, and reconciliation.
• Coordinate projects and workflows using Asana and HoneyBook; manage content calendars and deadlines.
• Support social media scheduling across platforms (Sprout Social) and liaise with internal/external teams.
• Coordinate photo/video shoots, venues, talent, props, and logistics; ensure deliverables are handed off properly.
• Liaise with vendors/partners; maintain organized systems in Google Workspace and Microsoft Suite.
• Leverage AI tools (ChatGPT, Gemini) to draft, summarize, and streamline communications and workflows.
• Personal support tasks including scheduling, travel coordination, and discretion in handling sensitive matters.

Skills

Executive support

Calendar management

Financial proficiency

Project management tools

Social media scheduling

Content coordination

AI tools proficiency

Tools

Asana

HoneyBook

Google Workspace

Microsoft Suite

Sprout Social

Job description

The Marketing Department in Miami seeks an organized, entrepreneurial executive assistant to support the CEO across three brands—marketing, hospitality, and media. This growth-oriented role blends professional and personal support with ownership of systems, calendars, and content coordination.

You will manage complex schedules, financials, shoots, and vendor relationships while leveraging AI tools to improve speed and clarity of communication.