EA to Chairman-Private Equity

The Windfall Firm; Dallas (TX); On-site; USD 140,000 - 150,000; Full time

Benefits offered by this job

401K with Match

Discretionary bonus

Off-sites

Job summary

The Windfall Firm in Dallas, TX is seeking an experienced Executive Assistant to support the CEO in a fast-paced, in-office role. The candidate will manage calendars, travel, communications, and day-to-day priorities with discretion and professionalism.

The ideal candidate has 10+ years of EA experience supporting C‑suite executives and excels at organization and confidentiality. Notary and board-support experience are a plus.

Qualifications

• Bachelor’s degree required.
• 10+ years of Executive Assistant experience supporting C‑suite or senior executives.
• Strong organizational and time-management skills.
• Experience managing executive calendars and international travel.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide comprehensive administrative support to the CEO.
• Manage complex, multi-time zone calendars and meetings.
• Coordinate domestic and international travel and itineraries.
• Prepare agendas, presentations, and executive-ready documents.
• Support Board meetings logistics and materials.
• Screen calls and emails; manage confidential correspondence.
• Draft and format executive communications and reports.
• Serve as liaison with internal teams, clients, and boards.
• Process expense reports accurately and timely.
• Assist with special projects and after-hours needs.

Skills

Executive support

Calendar management

Travel planning

Communications

Notetaking & formatting

Discretion & confidentiality

Education

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Windfall is partnering with a prestigious Private Equity backed, Energy Infrastructure company to hire an experienced Executive Assistant to support the CEO in their Dallas, Texas office. The ideal candidate has supported former C-Suite Executives and is accustomed to working in a large, fast‑paced professional environment. This individual will be a trusted partner and extension of the CEO, ensuring their calendars, travel, meetings, communications, and day‑to‑day priorities run seamlessly. This role is in office five days per week from 8:00am-6:00pm with the flexibility to be available outside of normal business hours based on the needs of the day.

RESPONSIBILITIES

• Provide comprehensive administrative support to the CEO
• Manage multiple time zone, complex and frequently changing calendars, including scheduling internal and external meetings, calls, appointments, and events
• Proactively identify and resolve scheduling conflicts while ensuring CEO is prepared for upcoming meetings and commitments
• Coordinate complex domestic and international travel, including flights, hotels, ground transportation, detailed itineraries, and last‑minute changes
• Manage meeting logistics and prepare agendas, presentations, documents, and other materials as needed
• Assist with preparation and coordination for Board of Directors meetings, including materials, scheduling, and logistics
• Screen and prioritize incoming calls, emails, meeting requests, and other correspondence
• Draft, edit, proofread, and format correspondence, presentations, reports, and other Executive-level materials
• Serve as a professional point of contact between the executives and internal teams, clients, Board members, and external stakeholders
• Process and reconcile expense reports accurately and in a timely manner
• Maintain highly confidential executive files, records, and information
• Coordinate Executive dinners, events, conferences, off‑sites, and other meetings
• Assist with special projects and ad hoc administrative requests as needed
• Anticipate the needs of the CEO and proactively ensure priorities and administrative responsibilities are handled efficiently
• Handle sensitive and confidential information with the highest level of discretion and professionalism
• Provide occasional after‑hours support via email or mobile phone when necessary
• Partner with CEO’s Personal Assistant and House staff for any needs

REQUIREMENTS

• Bachelor’s degree required
• 10+ years of Executive Assistant experience, with significant experience directly supporting C‑suite or senior‑level executives
• A true career Executive Assistant who enjoys and excels at providing high‑level administrative support
• Proven experience managing multiple time zone, complex Executive calendars and domestic and international travel
• Exceptional organizational and time‑management skills with outstanding attention to detail
• Strong written and verbal communication skills
• Professional and comfortable interacting with senior Executives, Board members, clients, and external stakeholders
• Highly proactive with the ability to anticipate needs and solve problems independently
• Strong judgment and discretion when handling confidential and sensitive informationAbility to manage multiple priorities and shifting deadlines while remaining calm and organized
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Board meeting and Board‑level support experience is a plus
• Notary Public designation is a plus

PACKAGE

$140-150K Base Salary DOE

• Discretionary bonus based on individual and firm performance

Incredible Benefits

• 401K with Match
• Perks, great culture, off‑sites