EA to Chairman

The Windfall; Dallas (TX); On-site; USD 140,000 - 150,000; Full time

Benefits offered by this job

Discretionary bonus

401K with Match

Off-sites

Job summary

The Windfall Firm in Dallas, Texas seeks an experienced Executive Assistant to support the CEO in a fast-paced energy infrastructure environment. You will manage complex calendars across time zones, coordinate domestic and international travel, and prepare materials for board meetings and leadership communications.

This role requires 10+ years of EA experience, a Bachelor's degree, discretion, and strong MS Office skills.

Qualifications

• 10+ years of Executive Assistant experience directly supporting C-suite or senior-level executives.
• Bachelor's degree required.
• Strong calendar management across multiple time zones and travel arrangements.
• Excellent written and verbal communication with confidential information handling.
• Proactive, highly organized, and able to manage shifting priorities.

Responsibilities

• Provide comprehensive administrative support to the CEO.
• Manage complex, multi-time-zone calendars and schedule meetings.
• Coordinate domestic and international travel and detailed itineraries.
• Prepare agendas, presentations, and executive-level documents.
• Support Board of Directors logistics and materials.
• Screen and prioritize calls, emails, and requests; draft communications.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion & confidentiality

Expense management

Microsoft Office

Board support

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Job Description

Job Description

The Windfall is partnering with a prestigious Private Equity backed, Energy Infrastructure company to hire an experienced Executive Assistant to support the CEO in their Dallas, Texas office. The ideal candidate has supported former C-Suite Executives and is accustomed to working in a large, fast-paced professional environment. This individual will be a trusted partner and extension of the CEO, ensuring their calendars, travel, meetings, communications, and day-to-day priorities run seamlessly. This role is in office five days per week from 8:00am-6:00pm with the flexibility to be available outside of normal business hours based on the needs of the day.

RESPONSIBILITIES

• Provide comprehensive administrative support to the CEO
• Manage multiple time zone, complex and frequently changing calendars, including scheduling internal and external meetings, calls, appointments, and events
• Proactively identify and resolve scheduling conflicts while ensuring CEO is prepared for upcoming meetings and commitments
• Coordinate complex domestic and international travel, including flights, hotels, ground transportation, detailed itineraries, and last-minute changes
• Manage meeting logistics and prepare agendas, presentations, documents, and other materials as needed
• Assist with preparation and coordination for Board of Directors meetings, including materials, scheduling, and logistics
• Screen and prioritize incoming calls, emails, meeting requests, and other correspondence
• Draft, edit, proofread, and format correspondence, presentations, reports, and other Executive-level materials
• Serve as a professional point of contact between the executives and internal teams, clients, Board members, and external stakeholders
• Process and reconcile expense reports accurately and in a timely manner
• Maintain highly confidential executive files, records, and information
• Coordinate Executive dinners, events, conferences, off-sites, and other meetings
• Assist with special projects and ad hoc administrative requests as needed
• Anticipate the needs of the CEO and proactively ensure priorities and administrative responsibilities are handled efficiently
• Handle sensitive and confidential information with the highest level of discretion and professionalism
• Provide occasional after-hours support via email or mobile phone when necessary
• Partner with CEO's Personal Assistant and House staff for any needs

REQUIREMENTS

• Bachelor's degree required
• 10+ years of Executive Assistant experience, with significant experience directly supporting C-suite or senior-level executives
• A true career Executive Assistant who enjoys and excels at providing high-level administrative support
• Proven experience managing multiple time zone, complex Executive calendars and domestic and international travel
• Exceptional organizational and time-management skills with outstanding attention to detail
• Strong written and verbal communication skills
• Professional and comfortable interacting with senior Executives, Board members, clients, and external stakeholders
• Highly proactive with the ability to anticipate needs and solve problems independently
• Strong judgment and discretion when handling confidential and sensitive information
• Ability to manage multiple priorities and shifting deadlines while remaining calm and organized
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Board meeting and Board-level support experience is a plus
• Notary Public designation is a plus

PACKAGE

$140-150K Base Salary DOE

Discretionary bonus based on individual and firm performance

Incredible Benefits

401K with Match

Perks, great culture, off-sites

#ZR