Executive Assistant to CEO: Calendar, Travel & Board Support

The Windfall Firm; Dallas (TX); On-site; USD 140,000 - 150,000; Full time

Benefits offered by this job

Incredible Benefits

401K with Match

Off-sites and strong culture

Job summary

The Windfall Firm in Dallas, Texas is seeking an experienced Executive Assistant to support the CEO in a fast-paced environment. You will manage calendars, travel, communications, and day-to-day priorities, acting as a trusted partner to the CEO.

This in-office role requires coordinating complex itineraries, board materials, and high-level meetings, with flexibility to address after-hours needs. Notary Public designation is a plus and a competitive benefits package is offered.

Qualifications

• Bachelor's degree required.
• 10+ years of Executive Assistant experience, supporting C-suite or senior executives.
• Excellent calendar, travel and complex scheduling abilities.
• Strong written and verbal communication and discretion with confidential information.
• Proactive, highly organized with attention to detail.
• Experience coordinating Board materials and high-level meetings.

Responsibilities

• Provide comprehensive administrative support to the CEO.
• Manage multiple time zone, complex calendars and travel.
• Prepare agendas, documents, and materials for meetings.
• Coordinate Board of Directors meetings logistics and materials.
• Screen and prioritize calls, emails, and meeting requests.
• Draft and format executive correspondence and reports.
• Coordinate executive dinners, events, and off-sites.
• Handle confidential information with discretion.

Skills

Executive support

Calendar management

Communication

Discretion

Problem solving

Organization

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

The Windfall Firm in Dallas, Texas is seeking an experienced Executive Assistant to support the CEO in a fast-paced environment. You will manage calendars, travel, communications, and day-to-day priorities, acting as a trusted partner to the CEO.

This in-office role requires coordinating complex itineraries, board materials, and high-level meetings, with flexibility to address after-hours needs. Notary Public designation is a plus and a competitive benefits package is offered.