Executive Assistant to CEO

ADP, Inc.; Westwood (MA); On-site; USD 80,000 - 95,000; Full time

Job summary

Chase Corporation in Westwood, MA is seeking an experienced Executive Assistant to provide proactive support to the CEO. The role manages complex calendars, coordinates travel, drafts executive communications, and ensures smooth day-to-day operations across global time zones.

The ideal candidate is discreet, tech-savvy with PowerPoint, Excel, and Concur experience, and capable of coordinating with HR, IT, and finance while maintaining confidentiality and professional standards.

Qualifications

• 5+ years of experience as an Executive Assistant or Senior Administrative Assistant supporting multiple senior leaders.
• Expert calendar management and meeting coordination across global time zones.
• Proficiency with Microsoft PowerPoint, Excel, Outlook/Teams, and Concur for travel and expenses.

Responsibilities

• Manage complex, dynamic calendars across time zones and schedule meetings.
• Coordinate travel arrangements, prepare itineraries, and process expense reports in Concur.
• Draft, edit, and proof executive correspondence with professional tone and formatting.
• Support board/leadership packets and maintain version-controlled files.
• Coordinate with HR/IT/Finance for onboarding and approvals.

Skills

Calendar management

Meeting coordination

Communication

Discretion

Time management

Tools

Concur

Outlook

Teams

PowerPoint

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant to CEO

Full Time Westwood, MA, US

2 days ago Requisition ID: 1115

Salary Range: $80,000.00 To $95,000.00 Annually

Executive Assistant to CEO

About Chase Corporation

Founded in 1946 we have grown to become a global specialty chemicals company that is a leading manufacturer of protective materials for high-reliability applications across diverse market sectors.

Today we employ nearly 800 people and continue to grow and strengthen our business by employing a high investment growth strategy that combines aggressive organic growth initiatives with strategic acquisitions.

Based in Westwood, Massachusetts, USA, we operate manufacturing facilities in the United States, Europe, and Asia and continue to invest in our capabilities in order to deliver value to our global customer base demands.

Role Overview

The Executive Assistant provides proactive, high-quality administrative support to Chase Corporation’s executive team. This role manages complex calendars, meetings, travel, and communications; prepares polished presentation materials; and ensures smooth day-to-day operations. The ideal candidate is detail-obsessed, discreet, tech-savvy (PowerPoint, Excel, Concur), and comfortable coordinating across multiple time zones and stakeholders.

Key Responsibilities

Executive Support & Coordination

• Manage complex, dynamic calendars; schedule meetings across time zones; anticipate conflicts and priorities.
• Orchestrate meetings (agenda, materials, room/VC setup, attendees, minutes, action tracking).
• Draft, edit, and proof executive correspondence; maintain professional, consistent tone and formatting.
• Handle sensitive information with strict confidentiality and sound judgment.

Travel, Expenses & Logistics (Concur)

• Plan end-to-end domestic/international travel in Concur (flights, hotels, ground, visas), optimizing cost and convenience within policy.
• Prepare detailed travel briefs/itineraries; coordinate on-site logistics and last-minute changes.
• Process expense reports in Concur accurately and on time; reconcile corporate card statements; ensure policy compliance.

Presentations, Reporting & Documentation

• Build and refine executive-ready PowerPoint presentations (storyline, visuals, charts, speaker notes).
• Create and maintain Excel trackers, lists, and light analytics (filters, pivot tables, lookups, basic charts).
• Compile board/leadership packets and meeting books; maintain shared files and version control.

Stakeholder & Office Operations

• Serve as a responsive point of contact for internal leaders, clients, and partners; triage and route inquiries.
• Coordinate with HR/IT/Finance for onboarding, access, approvals, signatures, and procurement.
• Support small events, town halls, offsites (vendors, catering, AV, agendas, run-of-show).
• Identify and implement process improvements that save time and reduce friction for executives.

Qualifications

• 5+ years of experience as an Executive Assistant or Senior Administrative Assistant supporting multiple senior leaders.
• Expert calendar management and meeting coordination across global time zones;
• Proficiency with Microsoft PowerPoint (master slides, layouts, charts), Excel (pivot tables, lookups, basic formulas), Outlook/Teams, and Concur (booking & expenses).
• Outstanding written and verbal communication; impeccable attention to detail and. experience with board-level materials.
• Proven discretion handling confidential information; high degree of professionalism and service mindset.
• Strong prioritization and follow-through; thrives in a fast-moving, occasionally ambiguous environment.