Executive Assistant to CEO — ESOP Company, Dallas

The Admin Awards, LLC; Dallas (TX); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life and disability insurance

401K with ESOP

Job summary

Austin Industries is seeking an Executive Assistant to the CEO at our Dallas headquarters. The role provides high-level support to the CEO and senior management, coordinating meetings, travel, and communications to enable smooth decision-making across the organization.

You will manage complex calendars, prepare materials for Board/Leadership retreats, and liaise with multiple departments. A 100% ESOP-owned company offering comprehensive benefits is provided.

Qualifications

• Five years of executive support experience.
• Experience preparing spreadsheets, graphs, and presentations.
• Expertise with Microsoft Office Suite and strong written/verbal skills.
• Organized, proactive, and able to work overtime as needed.

Responsibilities

• Manage the President/CEO’s schedule and calendar.
• Prepare reports, manuals, plans, and budgets.
• Process mail, emails, and other correspondence.
• Provide high-level executive support to the CEO and senior leaders.
• Coordinate travel arrangements and detailed itineraries for the CEO.
• Oversee boardroom/office operations and facility needs.
• Liaise with Operations, Legal, IT, and People Dept. for planning and communication.
• Support special projects and events as required.

Skills

Executive support

Microsoft Office

Calendar management

Travel arrangements

Job description

Austin Industries is seeking an Executive Assistant to the CEO at our Dallas headquarters. The role provides high-level support to the CEO and senior management, coordinating meetings, travel, and communications to enable smooth decision-making across the organization.

You will manage complex calendars, prepare materials for Board/Leadership retreats, and liaise with multiple departments. A 100% ESOP-owned company offering comprehensive benefits is provided.