Executive Assistant

Elevex Capital, LLC; Westlake (OH); Presencial; USD 55.000 - 85.000; Jornada completa

Descripción de la vacante

Elevex Capital is seeking an Executive Assistant to support the CEO and Executive Leadership Team in a fast-paced, high-growth specialty equipment finance and leasing environment. You will manage executive scheduling, coordinate quarterly meetings, and support the preparation and distribution of recurring management and board reporting materials.

The ideal candidate is exceptionally organized, discreet with confidential information, and able to anticipate the needs of senior leaders.

Formación

• 3+ years of experience supporting senior executives in financial services or a professional environment.
• Exceptional organizational, scheduling, and time-management skills with strong attention to detail.
• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Excellent written and verbal communication and a professional, service-oriented demeanor.
• Proven ability to manage confidential information with discretion.

Responsabilidades

• Own and manage the CEO’s calendar and coordinate scheduling across the Executive Leadership Team.
• Arrange meetings, travel, and logistics; resolve scheduling conflicts and protect executive time.
• Prepare agendas, materials, and follow-ups for executive and leadership meetings.
• Coordinate planning and logistics of quarterly functional meetings and reporting cadence.
• Assemble, format, and distribute management and Board of Directors summary materials.
• Maintain calendars and trackers for governance, committee, and reporting deadlines.
• Manage correspondence, document preparation, expense reporting, and records for the executive office.
• Coordinate internal and external communications and events for the CEO and ELT.
• Handle confidential information with the highest discretion.

Conocimientos

Executive support

Scheduling

Time management

Confidentiality

Communication

Herramientas

Microsoft Office

Descripción del empleo

Elevex Capital is seeking an Executive Assistant to support the CEO and Executive Leadership Team (ELT) in a fast-paced, high-growth specialty equipment finance and leasing environment. This role is central to the firm’s reporting cadence and leadership operations—managing executive scheduling, coordinating quarterly functional meetings, and supporting the preparation and distribution of recurring management and board reporting materials. The ideal candidate is exceptionally organized, discreet with confidential information, and able to anticipate the needs of senior leaders.

responsibilities

Executive & ELT Scheduling

• Own and manage the CEO’s calendar and coordinate scheduling across the Executive Leadership Team.
• Arrange meetings, travel, and logistics; resolve scheduling conflicts and protect executive time.
• Prepare agendas, materials, and follow-ups for executive and leadership meetings.

Quarterly Functional Meetings & Reporting Cadence

• Coordinate the planning and logistics of quarterly functional meetings, including scheduling, materials, and action-item tracking.
• Support the firm’s recurring reporting cadence—assembling, formatting, and distributing management and Board of Directors summary materials.
• Maintain calendars and trackers for recurring governance, committee, and reporting deadlines.

Administrative & Office Support

• Manage correspondence, document preparation, expense reporting, and records organization for the executive office.
• Coordinate internal and external communications and events on behalf of the CEO and ELT.
• Handle confidential information with the highest level of discretion.

Success in the First 6 Months

• Executive calendars and the quarterly meeting cadence run smoothly and proactively.
• Reporting materials are assembled and distributed reliably and on schedule.
• Becomes a trusted, discreet partner to the CEO and ELT.

Requirements

Required Skills

• 3+ years of experience supporting senior executives, ideally in financial services or a professional environment.
• Exceptional organizational, scheduling, and time-management skills with strong attention to detail.
• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Excellent written and verbal communication and a professional, service-oriented demeanor.
• Proven ability to manage confidential information with discretion.

Preferred Skills

• Experience coordinating board or executive-level reporting and meetings.
• Familiarity with financial services, specialty finance, or leasing.
• Experience supporting multiple executives or a leadership team simultaneously.

About Elevex Capital

Elevex Capital is a fast-paced, high-growth specialty equipment finance and leasing firm.