Executive Assistant to CEO & CPO | Calendar & Admin Pro

Project Hospitality; New York (NY); On-site; USD 35,000 - 40,000; Full time

Job summary

Project Hospitality is seeking an Executive Assistant to support the CEO and Chief Program Officer from Staten Island. The role focuses on maintaining calendars, coordinating meetings, and handling routine correspondence with confidentiality and professionalism.

Responsibilities include organizing documents, preparing meeting materials, coordinating travel, and providing day-to-day administrative support to both executive offices.

Qualifications

• High school diploma or equivalent required; additional education preferred.
• 2–3 years of administrative or office support experience preferred.
• Strong organizational and time-management skills.
• Professional written and verbal communication skills.
• Ability to manage multiple scheduling requests and administrative tasks.

Responsibilities

• Maintain and coordinate CEO and CPO calendars; schedule meetings and send invitations.
• Prepare basic correspondence, documents, and meeting materials.
• Organize electronic and paper files; assist with copying and scanning.
• Take meeting notes and distribute follow-up materials when requested.
• Coordinate travel arrangements and provide general executive office support.

Skills

High school diploma

Administrative experience

Organizational skills

Time management

Professional communication

Microsoft Office

Google Workspace

Calendar management

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Email and calendar systems

Job description

Project Hospitality is seeking an Executive Assistant to support the CEO and Chief Program Officer from Staten Island. The role focuses on maintaining calendars, coordinating meetings, and handling routine correspondence with confidentiality and professionalism.

Responsibilities include organizing documents, preparing meeting materials, coordinating travel, and providing day-to-day administrative support to both executive offices.