Executive Assistant to CEO & COO | Board & Exec Support

First National Bank of America; East Lansing (MI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical plans

Dental

Vision

Discounted childcare

Pet insurance

PTO

401k with employer match

Adjustable sit-stand desks

Job summary

First National Bank of America in East Lansing, MI is seeking an Executive Assistant to support the CEO and COO/Board Secretary. You will manage calendars, coordinate board activities, prepare presentations, and handle confidential information with discretion.

You'll work closely with the executive team, plan conferences and events, and ensure timely communications across the bank. This in-person role requires a proactive, polished communicator who thrives in a fast-paced, trusted environment.

Qualifications

• Experience supporting senior leaders at a full-service level.
• Proficiency with Word, Excel, Outlook, PowerPoint, Teams and OneDrive.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex calendars for the CEO, the COO/Board Secretary and other executives.
• Handle calls, email and correspondence for executives with polish and prompt follow-up.
• Support the Board of Directors and its committees: coordinate meetings, assemble materials, record minutes, track actions.
• Prepare executive communications, presentations, agendas and reports that are clear and confidential.
• Keep audit and regulatory examination requests moving by gathering documentation and tracking deadlines.
• Plan conferences, off-site meetings and events across the bank.
• Partner with executives who work differently and handle confidential information as needed.
• Work across Microsoft Teams, RingCentral, Outlook and mobile to obtain fast answers.

Skills

Executive support

Calendar management

Communication

Discretion

Confidentiality

Meeting coordination

Document handling

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Microsoft Teams

OneDrive

Job description

First National Bank of America in East Lansing, MI is seeking an Executive Assistant to support the CEO and COO/Board Secretary. You will manage calendars, coordinate board activities, prepare presentations, and handle confidential information with discretion.

You'll work closely with the executive team, plan conferences and events, and ensure timely communications across the bank. This in-person role requires a proactive, polished communicator who thrives in a fast-paced, trusted environment.