Executive Assistant to CEO & Co-Founder - NYC Office Lead

Tribe; New York (NY); On-site; USD 100,000 - 150,000; Full time

Job summary

Tribe is seeking a proactive, highly organized executive assistant to support the CEO in New York. You will own the CEO’s calendar, coordinate travel, manage personal tasks, and draft briefing materials, ensuring smooth daily operations and top-tier communication.

You’ll also lead the NY office presence, assist with onboarding, vendor relations, and office logistics, and plan company-wide events, helping the leadership team scale as Tribe grows.

Qualifications

• 5+ years supporting a C-suite executive or Founder in a high-growth startup
• Proven track record managing complex calendars, travel, and competing priorities at scale
• Experience planning multi-day events or offsites for 50+ people
• Comfortable with personal/lifestyle support
• Familiarity with Google Workspace, Slack, Notion, and travel management platforms
• NYC-based and available to be in-office at least four days per week

Responsibilities

• Own the CEO's calendar end-to-end - proactive scheduling, conflict resolution, and protecting her time
• Manage all travel logistics including flights, hotels, ground transportation, and itinerary prep
• Handle personal admin as needed - appointments, pickups, errands, and day-of logistics
• Draft and manage communications, prepare briefing materials, and ensure the CEO is set up for every meeting
• Serve as a trusted proxy - you'll often be the first and last impression people have of her office
• Be the boots-on-the-ground presence for the NY office
• Help facilitate the onboarding experience for new hires: coordinate swag and other logistics
• Manage vendor relationships, office supplies, and day-to-day facility needs
• Create and maintain an environment that reflects the company's high-performance and welcoming culture
• Plan and execute one company-wide offsite per year - venue sourcing, logistics, programming, and on-site management
• Coordinate cross-functional admin projects as the team scales
• Own special projects as they arise - this is a role for someone who leans in, not waits

Skills

Calendar management

Travel coordination

Executive support

Event planning

Office management

Vendor management

Multitasking

Communication

Tools

Google Workspace

Slack

Notion

Travel management platforms

Job description

Tribe is seeking a proactive, highly organized executive assistant to support the CEO in New York. You will own the CEO’s calendar, coordinate travel, manage personal tasks, and draft briefing materials, ensuring smooth daily operations and top-tier communication.

You’ll also lead the NY office presence, assist with onboarding, vendor relations, and office logistics, and plan company-wide events, helping the leadership team scale as Tribe grows.