EA to Co-Founder and CEO

Tribe; New York (NY); On-site; USD 100,000 - 150,000; Full time

Job summary

Tribe is seeking a proactive, highly organized executive assistant to support the CEO in New York. You will own the CEO’s calendar, coordinate travel, manage personal tasks, and draft briefing materials, ensuring smooth daily operations and top-tier communication.

You’ll also lead the NY office presence, assist with onboarding, vendor relations, and office logistics, and plan company-wide events, helping the leadership team scale as Tribe grows.

Qualifications

• 5+ years supporting a C-suite executive or Founder in a high-growth startup
• Proven track record managing complex calendars, travel, and competing priorities at scale
• Experience planning multi-day events or offsites for 50+ people
• Comfortable with personal/lifestyle support
• Familiarity with Google Workspace, Slack, Notion, and travel management platforms
• NYC-based and available to be in-office at least four days per week

Responsibilities

• Own the CEO's calendar end-to-end - proactive scheduling, conflict resolution, and protecting her time
• Manage all travel logistics including flights, hotels, ground transportation, and itinerary prep
• Handle personal admin as needed - appointments, pickups, errands, and day-of logistics
• Draft and manage communications, prepare briefing materials, and ensure the CEO is set up for every meeting
• Serve as a trusted proxy - you'll often be the first and last impression people have of her office
• Be the boots-on-the-ground presence for the NY office
• Help facilitate the onboarding experience for new hires: coordinate swag and other logistics
• Manage vendor relationships, office supplies, and day-to-day facility needs
• Create and maintain an environment that reflects the company's high-performance and welcoming culture
• Plan and execute one company-wide offsite per year - venue sourcing, logistics, programming, and on-site management
• Coordinate cross-functional admin projects as the team scales
• Own special projects as they arise - this is a role for someone who leans in, not waits

Skills

Calendar management

Travel coordination

Executive support

Event planning

Office management

Vendor management

Multitasking

Communication

Tools

Google Workspace

Slack

Notion

Travel management platforms

Job description

About Tribe AI

At Tribe, we're on a mission to help enterprises rearchitect their business with AI. Today, every large enterprise wants to transform its business with AI, but they often lack the capabilities to do so. At Tribe, this gap is our opportunity.

Tribe is an AI-native services company that helps enterprises build best-in-class AI products that matter for their business.

About the Role

The Co-Founder & CEO needs a true right hand - someone who can own the NY office, manage her world with precision, and grow into broader organizational responsibility as the company scales.

You'll be the connective tissue between the CEO and the rest of the organization. This is not a role with a rigid structure and predictable days. It's a role for someone who sees the gap, closes it, moves on, and who finds genuine satisfaction in making an exceptional leader more effective.

What You'll Own

Executive & Personal Support

• Own the CEO's calendar end-to-end - proactive scheduling, conflict resolution, and protecting her time
• Manage all travel logistics including flights, hotels, ground transportation, and itinerary prep
• Handle personal admin as needed - appointments, pickups, errands, and day-of logistics
• Draft and manage communications, prepare briefing materials, and ensure the CEO is set up for every meeting
• Serve as a trusted proxy - you'll often be the first and last impression people have of her office

Office Management

• Be the boots-on-the-ground presence for the NY office
• Help facilitate the onboarding experience for new hires: coordinate swag and other logistics
• Manage vendor relationships, office supplies, and day-to-day facility needs
• Create and maintain an environment that reflects the company's high-performance and welcoming culture

Company-Wide Admin & Events

• Plan and execute one company-wide offsite per year - venue sourcing, logistics, programming, and on-site management
• Coordinate cross-functional admin projects as the team scales
• Own special projects as they arise - this is a role for someone who leans in, not waits

About You

• 5+ years supporting a C‑suite executive or Founder, ideally in a high‑growth startup environment is required
• Proven track record managing complex calendars, travel, and competing priorities at scale
• Experience planning multi‑day events or offsites for 50+ people
• Comfortable with personal/lifestyle support
• Familiarity with tools like Google Workspace, Slack, Notion, and travel management platforms
• NYC-based and available to be in‑office at least four days per week

Why Join Tribe

• Work at the center of one of the most consequential moments in technology and help build the internal infrastructure that lets us operate at scale
• Operate alongside world‑class engineers, strategists, and practitioners who hold themselves to an unusually high standard
• Direct partnership with leadership - your work will be visible, your impact will be real, and your opinions will shape how we grow
• High‑growth environment where ownership is real and the work is never routine