Executive Administrative Assistant

Ultimate Staffing; Roswell (GA); Presencial; USD 70.000 - 100.000; Jornada completa

Descripción de la vacante

Ultimate Staffing seeks an Executive Assistant to support the CEO and CFO in a fast-paced healthcare environment. The role manages complex calendars, coordinates domestic and international travel, and handles confidential documents while supporting executive operations and global communication.

The ideal candidate has 5+ years of senior-executive support, healthcare exposure, and strong Microsoft Office skills.

Formación

• 5+ years supporting senior executives (CEO, CFO, or equivalent).
• Experience in healthcare or regulated industries preferred.
• Strong proficiency in Microsoft Office and collaboration tools.

Responsabilidades

• Manage complex executive calendars, meetings, and priorities across time zones.
• Coordinate domestic and international travel, including detailed itineraries.
• Prepare and reconcile expense reports in compliance with company policies.
• Support employee onboarding and assist with open enrollment and HR coordination.
• Draft, proofread, and manage confidential documents and oversee document execution.
• Serve as a liaison between executives, internal teams, and international clients.
• Organize meeting logistics, materials, and follow-up actions.

Conocimientos

Exceptional organization

Time management

Strong communication

Confidentiality

Multitask across global teams

Herramientas

Microsoft Office

Descripción del empleo

Executive Assistant to CEO & CFO (Healthcare)

Position Summary

The Executive Assistant provides high-level administrative support to the CEO and CFO in a fast-paced healthcare environment. This role requires strong organizational skills, discretion, and the ability to manage competing priorities while supporting executive operations and global communication.

Key Responsibilities

• Manage complex executive calendars, meetings, and priorities across time zones
• Coordinate domestic and international travel, including detailed itineraries
• Prepare and reconcile expense reports in compliance with company policies
• Support employee onboarding and assist with open enrollment and HR coordination
• Draft, proofread, and manage confidential documents and oversee document execution
• Serve as a liaison between executives, internal teams, and international clients
• Organize meeting logistics, materials, and follow-up actions

Qualifications

• 5+ years supporting senior executives (CEO, CFO, or equivalent)
• Experience in healthcare or regulated industries preferred
• Strong proficiency in Microsoft Office and collaboration tools

Skills

• Exceptional organization and time management
• Strong communication and attention to detail
• High level of professionalism and confidentiality
• Ability to multitask and work across global teams

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.