Executive Assistant to CEO — Calendar, Travel & Board Prep

Cayman Chemical; Ann Arbor (MI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental and vision insurance

4 weeks paid time-off

10+ paid holidays per year

401(k) plan

Tuition Reimbursement

Life and disability insurance

FSA

Employee events

Employee assistance program

Job summary

Cayman Chemical in Ann Arbor, MI is seeking an Executive Assistant to support the CEO and leadership team. The role requires meticulous calendar management, travel planning, materials preparation, and coordination of board activities, with a focus on confidentiality and professional presence.

You will prepare reports, manage communications, and help orchestrate company events while maintaining seamless operations across divisions. On-site work during regular business hours is expected.

Qualifications

• Bachelor’s degree in business administration or related field preferred.
• Minimum 5 years in an administrative role supporting executive management.
• Proficiency in MS Office and Teams; basic video editing/graphics skills a plus.
• Excellent written and verbal communication for internal and external audiences.
• Ability to anticipate leadership and business needs.
• Professional presence, handling sensitive information with integrity and discretion.
• Availability to work on-site in Ann Arbor, Michigan during normal business hours.

Responsibilities

• Manage CEO’s calendar, meetings, travel, and activities.
• Coordinate all executive meetings, preparing materials and resources.
• Prepare presentations, illustrations, reports, and documents from diverse sources.
• Make travel arrangements for executive team including itineraries and expenses.
• Manage and maintain stockholder records, organize shareholder and board meetings.
• Lead all company events, corporate gifts and recognition programs.
• Process, reconcile, and manage corporate credit cards for accurate reporting.
• Maintain and distribute monthly reports from multiple divisions.
• Create and post announcements on the company intranet.
• Handle occasional personal tasks to support executive efficiency.

Skills

Communication skills

Time management

Proactive

Professional presence

Discretion

Education

Bachelor’s degree in business administration

Tools

MS Office Suite

Microsoft Teams

Adobe Creative Suite

Job description

Cayman Chemical in Ann Arbor, MI is seeking an Executive Assistant to support the CEO and leadership team. The role requires meticulous calendar management, travel planning, materials preparation, and coordination of board activities, with a focus on confidentiality and professional presence.

You will prepare reports, manage communications, and help orchestrate company events while maintaining seamless operations across divisions. On-site work during regular business hours is expected.