Executive Assistant to CEO - Calendar, Meetings & Data

Insight Global; Memphis (TN); On-site; USD 42,000 - 66,000; Full time

Job summary

Insight Global in Memphis, TN is seeking an Executive Administrative Assistant to support the CEO with calendar management, meeting coordination, and document preparation. The role requires discretion, superb organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will excel in Microsoft Office, written and verbal communication, and confidentiality.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Exceptional written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Proven experience creating PowerPoints and excel sheets.

Responsibilities

• Calendar management (coordinate and maintain the executive’s schedule, including meetings, appointments, and travel arrangements).
• Meeting support (prepare agendas, organize logistics, and provide administrative assistance during meetings).
• Documentation and reporting (draft, edit, and prepare documents, presentations, and reports with accuracy and attention to detail).
• Data handling (Create workbooks and documents using provided data to support decision-making and operational needs).
• Liaison between the executive and internal/external stakeholders, ensuring timely communication and follow-up.

Skills

Calendar management

Meeting coordination

PowerPoint & Excel

Discretion & confidentiality

Communication skills

Microsoft Office

Tools

Microsoft Office Suite

Job description

Insight Global in Memphis, TN is seeking an Executive Administrative Assistant to support the CEO with calendar management, meeting coordination, and document preparation. The role requires discretion, superb organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will excel in Microsoft Office, written and verbal communication, and confidentiality.