Executive Assistant to CEO | Board & Travel Coordinator

Hawthorne Lane; Maryland; On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) matching

Transportation benefits

Other benefits

Job summary

Hawthorne Lane in the United States (Maryland) is seeking an organized Executive Assistant to support the CEO with high-level administrative and operational duties. This role requires calendar management, travel coordination, board materials, and clear communication across the organization.

The successful candidate will be detail-oriented, discreet, and a proactive team player who can prioritize tasks with professionalism and accuracy in a values-driven renewable-energy company.

Qualifications

• Minimum of two (2) years of administrative office support experience, preferably supporting C-suite executives.
• Reliable, organized, and able to prioritize independently with strong attention to detail.
• Discreet, service-minded, and professional in all interactions.
• Excellent communication skills and mature business acumen.
• Proficient with Microsoft Office and standard business software.

Responsibilities

• Manage and maintain an accurate calendar for the CEO, including meetings, travel, and priorities.
• Coordinate domestic travel arrangements and related logistics.
• Plan and coordinate board meetings and events, including materials and agendas.
• Prepare, edit, and distribute board documents and meeting materials with organized records.
• Support board operations by tracking follow-ups and communications with stakeholders.
• Monitor scheduling and communications to proactively resolve conflicts or gaps.

Skills

Administrative support

C-suite support

Microsoft Office

Tools

Microsoft Office

Job description

Hawthorne Lane in the United States (Maryland) is seeking an organized Executive Assistant to support the CEO with high-level administrative and operational duties. This role requires calendar management, travel coordination, board materials, and clear communication across the organization.

The successful candidate will be detail-oriented, discreet, and a proactive team player who can prioritize tasks with professionalism and accuracy in a values-driven renewable-energy company.