Executive Assistant to Executive Team

Hawthorne Lane; Maryland; On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Bonus potential

Metro-accessible office

Job summary

Hawthorne Lane, a well-established finance firm in Montgomery County, MD, is seeking an Executive Assistant to support a team of busy executives. You will handle administrative duties, travel arrangements, expense reporting, and invoicing with precision and discretion.

The ideal candidate has at least one year of relevant experience, a degree, strong organizational and communication skills, and a proactive, service-oriented mindset.

Qualifications

• Must have a degree and at least one year of office experience.
• Demonstrated reliability, adaptability, and proactive thinking.
• Strong customer service, communication, and organizational skills.

Responsibilities

• Organize tasks across a team to meet deadlines and keep projects on track.
• Proofread, edit, and finalize documents, reports, memos, and slides.
• Coordinate scheduling and accurately manage team calendars.
• Arrange travel and assist with expense reporting and related materials.
• Support events, meetings, and conferences within budget.
• Prepare conference rooms and test technical equipment.

Skills

Administrative support

Travel booking

Expense reporting

Invoicing

Calendar management

Communication

Education

Bachelor's degree in a related field

Tools

Microsoft Office Suite

Outlook

PowerPoint

Excel

Job description

Are you a detail-oriented professional who thrives in a fast-paced environment and enjoys supporting high-level executives? A well-established finance firm in Montgomery County, MD, is seeking a proactive and resourceful Executive Assistant to provide essential support to a team of busy executives. The ideal candidate has a strong background in administrative support, travel booking, expense reporting, and invoicing, combined with exceptional organizational skills and a keen eye for detail. This role requires someone who is adaptable, communicative, and ready to take on multiple responsibilities with confidence and efficiency.

Key Responsibilities:

• Using prioritization skills, organize tasks based on needs and deadlines across a team to ensure projects and events are on-track and completed in a timely manner.
• Act as the proofreading expert, editing, compiling and finalizing documents, reports, memos and PowerPoint slides.
• Frequently communicate with internal and external contacts on scheduling needs and updates. Accurately manage team calendars.
• Coordinate travel arrangements and itineraries; provide follow-up assistance with expense reporting and any ad hoc materials.
• Work across an administrative team on events, meetings, and conferences. Own tasks start to finish, staying within budgetary guidelines and interests of the firm.
• Coordinate and prepare conference rooms for team and Board meetings; ensure meeting materials are ready, technical specifics are tested and deployed properly.
• Provide general office support duties to the team when necessary.

Why You’ll Love Working Here:

• Collaborative team of professionals with a passion for excellence and a desire to develop talent.
• Work with a highly regarded company known for excellence and innovation.
• Metro-accessible office location and competitive compensation and benefits package, along with bonus potential.

What We’re Looking For:

• Proven expertise. You possess a degree in hand and have at least one year of previous experience in an office setting or from Capitol Hill through administrative support, operations or a blend which have molded your customer service, communication skills and proactive thinking.
• Dependability. You make informed decisions, welcome feedback, and remain adaptable to changing priorities.
• Takes initiative. You proactively support your team, anticipate needs, and contribute to a positive work environment.
• Service oriented. You deliver on your projects using quality customer service to internal and external contacts.
• Driven. You embrace new opportunities with enthusiasm and bring energy to every project you take on.
• Strategic thinker. You stay ahead of potential challenges by planning effectively and problem-solving proactively.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.