Executive Assistant to CEO

Hawthorne Lane; Maryland; On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) matching

Transportation benefits

Other benefits

Job summary

Hawthorne Lane in the United States (Maryland) is seeking an organized Executive Assistant to support the CEO with high-level administrative and operational duties. This role requires calendar management, travel coordination, board materials, and clear communication across the organization.

The successful candidate will be detail-oriented, discreet, and a proactive team player who can prioritize tasks with professionalism and accuracy in a values-driven renewable-energy company.

Qualifications

• Minimum of two (2) years of administrative office support experience, preferably supporting C-suite executives.
• Reliable, organized, and able to prioritize independently with strong attention to detail.
• Discreet, service-minded, and professional in all interactions.
• Excellent communication skills and mature business acumen.
• Proficient with Microsoft Office and standard business software.

Responsibilities

• Manage and maintain an accurate calendar for the CEO, including meetings, travel, and priorities.
• Coordinate domestic travel arrangements and related logistics.
• Plan and coordinate board meetings and events, including materials and agendas.
• Prepare, edit, and distribute board documents and meeting materials with organized records.
• Support board operations by tracking follow-ups and communications with stakeholders.
• Monitor scheduling and communications to proactively resolve conflicts or gaps.

Skills

Administrative support

C-suite support

Microsoft Office

Tools

Microsoft Office

Job description

Attention administrative professionals! This sustainability-minded company is seeking an organized, thorough, and hardworking administrative professional for their Executive Assistant opening supporting their CEO. In this role, you will be providing high-level administrative and operational support to ensure the CEO’s time and priorities are managed efficiently through managing calendars, coordinating domestic travel, organizing meetings and board activities, preparing executive and board materials, and facilitating effective communication across the organization. This company is seeking a collaborative, detail-oriented team player who approaches every task with professionalism, precision, and a “no task is too big or too small” mindset. This is an exciting opportunity to join a values-driven company making an impact in renewable energy.

Key Responsibilities:

• Manage and maintain an accurate, up-to-date calendar, including meetings, travel, board commitments, personal-related holds, deadlines, scheduling details, time buffers, and proactive conflict identification.
• Coordinate all travel arrangements for domestic travel, including flights, hotels, ground transportation, itineraries, travel preferences, calendar updates, and resolution of travel disruptions.
• Plan and coordinate meetings, board meetings, and events, including invitations, attendee management, logistics, venues, technology, catering, travel, agendas, materials, and advance communication.
• Prepare, edit, proofread, organize, and distribute board documents, presentations, reports, meeting packets, and related materials while maintaining organized records and meeting deadlines.
• Support board operations by coordinating preparation timelines, managing communications with board members and key stakeholders, and tracking meeting follow-up items to completion.
• Monitor and track scheduling, communications, priorities, and follow-up items, ensuring timely updates while proactively identifying conflicts, missing information, and issues requiring resolution.

Why You’ll Love Working Here:

• Mission-driven organization with close and collaborative team culture.
• Collegial atmosphere.
• Competitive benefits package including medical, dental, vision, 401(k) matching, transportation benefits and more!

What We’re Looking For:

• Administrative profile. You have a minimum of two (2) years of administrative office support, preferably with experience supporting C-suite or other senior executives.
• Reliable. Your organizational tactics maintain strong workflow and allow for your ability to prioritize independently. You are thorough and can be counted on, no detail or task goes unnoticed!
• Confidence in delivery. You are practiced in your communication skills and possess mature business acumen. You are discrete, service-minded, and exude professionalism.
• Technically proficient. You are skilled working across Microsoft Office.
• Impressive productivity. The little things matter; you take notice of deadlines, accuracy and follow-through on tasks.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s successis our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believein a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated againston the basis of race, color, creed, religion, sex, national origin, age, disability …