Executive Assistant to CEO & Board - Strategy & Ops

American Society of Administrative Professionals; Greenville (SC); Hybrid; USD 67,000 - 84,000; Full time

Job summary

The Greenville-Spartanburg Airport District is seeking an experienced Executive Assistant to provide high-level support to the President/CEO and Board of Commissioners. You will coordinate calendars, prepare communications, and handle confidential information with discretion while liaising with internal teams and external partners.

Responsibilities include calendar management, travel arrangements, FOIA coordination, and supporting the executive leadership with meeting materials, reports, and

Qualifications

• Associates degree in business or a related field.
• Minimum of 5 years of executive administrative support experience with supervisory experience.
• Notary Public certification within 6 months is required or ability to obtain it.

Responsibilities

• Manages the President/CEO’s calendar and schedules external and internal meetings.
• Composes and edits emails, drafts memos and prepares various types of communication on the President/CEO’s behalf.
• Coordinates travel arrangements for the President/CEO. Prepares expense reports and associated documentation.
• Develops, maintains and issues correspondence, notifications, meeting agendas and minutes and related documentation ensuring accurate communication and information flow to the District Commission, Staff and the public.
• Serves as the District’s FOIA Coordinator, processing all information requests according to policy.
• Serves as the Districts Record Retention Custodian working with designated records resources to ensure records are retained and purged according to the District retention schedule.
• Serves as the liaison to the District Commission Members and handles preparation for Commission meetings, including agenda development, tracking, monitoring and following the progress of open action items, setting the timetable and owners for board material preparation and producing on time the final draft of the meeting packets and the production of timely accurate meeting minutes.
• Manages effective professional relationships with the Commission members, including arranging travel arrangements, expense reimbursements, Commission meeting logistics and acting as the first point of contact for Commission Member inquiries.
• Screens incoming/outgoing correspondence to ensure accurate timely responses by either the President/CEO or the appropriate Staff member as applicable per the topic.
• Coordinates the office of the President/CEO and the operations of the District administrative office to maximize proactiveness, efficiency and effectiveness.
• Plans, steers and facilitates the schedule for the President/CEO to ensure meetings, deadlines, presentations and other requirements of the executive office are successfully managed.
• Ensures the preparedness of the President/CEO by compiling necessary materials, reports, presentations and additional information for daily scheduled meetings and events.
• Responsibly and appropriately manages confidential information.
• Prepares various reports and maintains data as required to assist the President/CEO and other executive leadership team members in daily operations.
• Coordinates meetings for the Executive Leadership Team, including calendars, agendas, logistics, and preparation of documents and/or presentations, as needed.
• Manages internal and external events including planning, coordination, and logistics for onsite and offsite events.
• Other duties as assigned.

Education

Associates degree in business or related field

Job description

The Greenville-Spartanburg Airport District is seeking an experienced Executive Assistant to provide high-level support to the President/CEO and Board of Commissioners. You will coordinate calendars, prepare communications, and handle confidential information with discretion while liaising with internal teams and external partners.

Responsibilities include calendar management, travel arrangements, FOIA coordination, and supporting the executive leadership with meeting materials, reports, and