Executive Assistant & CEO Strategy & Board Liaison

Capital Area Food Bank; Washington (District of Columbia); On-site; USD 95,000 - 128,000; Full time

Benefits offered by this job

Robust benefits package

Job summary

The Capital Area Food Bank seeks an experienced leader to provide executive support to the CEO and manage board coordination. You will draft materials, oversee communications, and coordinate complex scheduling and travel, while administering high-level projects and confidential information with tact and efficiency.

Responsibilities include preparing briefings, leading cross-department collaboration, and ensuring timely follow-through on actions.

Qualifications

• Bachelor’s degree with 8+ years supporting senior executives, boards, or leadership; equivalent experience considered.
• Excellent written and verbal communication with polished executive materials.
• Advanced MS Office; familiarity with board management platforms (OnBoard preferred).
• Strong organizational and project management abilities in a fast-paced environment.
• Proactive, resourceful, and able to exercise independent judgment.
• Discretion and mature handling of confidential information.
• Diplomacy and interpersonal skills for diverse stakeholders; ownership mindset and follow-through.
• Commitment to the organization’s mission serving community needs.

Responsibilities

• Manage the CEO’s complex calendar, prioritizing time aligned with goals and conflicts.
• Serve as central coordination point for CEO with executive leadership, staff, Board, donors, partners, and officials.
• Prepare meetings with agendas, briefing materials, talking points, and presentations.
• Oversee meeting logistics, travel, correspondence, and follow-up with accuracy and responsiveness.
• Develop systems to track CEO priorities, decisions, deadlines, and action items with timely follow-through.
• Draft and refine executive communications ensuring clarity and professional tone.
• Research and synthesize information for meetings and organizational priorities.
• Manage select projects for the CEO, coordinating across departments and monitoring progress.
• Identify improvements to executive office systems, workflows, and efficiency.
• Exercise discretion handling confidential/sensitive information.

Skills

Executive calendar management

Communication skills

Discretion & sound judgment

Project management

Interpersonal diplomacy

Independent judgment

Detail orientation

Education

Bachelor’s degree + 8+ years experience

Tools

Outlook

Word

Excel

PowerPoint

OnBoard board management platform

Job description

The Capital Area Food Bank seeks an experienced leader to provide executive support to the CEO and manage board coordination. You will draft materials, oversee communications, and coordinate complex scheduling and travel, while administering high-level projects and confidential information with tact and efficiency.

Responsibilities include preparing briefings, leading cross-department collaboration, and ensuring timely follow-through on actions.