Strategic Executive Assistant & Trustee Liaison

The New York Historical; New York (NY); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, vision and life

Disability coverage

403(b) retirement plan

Flexible spending accounts

Employee Assistance Program

Store discount 20%

Free museum admissions

Job summary

The New York Historical offers an Executive Assistant to the President & CEO role that supports the President’s day-to-day administrative duties and acts as a trusted liaison to the Board of Trustees by planning and scheduling meetings and events.

This position requires meticulous calendar management, travel planning, expense reporting, and maintaining confidential information while coordinating with Trustees, donors, and staff to advance the museum’s mission.

Qualifications

• Prior experience as an Executive Assistant, preferably supporting the most senior person within the organization.
• Familiarity with non-profit fundraising.
• A Bachelor’s degree or equivalent experience.
• Excellent written and oral communication skills.
• The ability to maintain confidential information.
• Diplomacy, tact, and donor & trustee handling skills.
• Experience managing and coordinating the schedule and contacts of a senior executive.
• Experience with board of directors, donors, staff and the public.
• Experience coordinating projects and ensuring timelines are met.
• Proficiency with Google Suite, Microsoft Office Suite, Zoom, and standard office equipment.

Responsibilities

• Serves as the main staff contact for the office of the President & CEO.
• Manages the President & CEO’s calendar and interacts with staff, Trustees, donors, and external parties.
• Organizes travel arrangements and itineraries and prepares expense reports for President & CEO.
• Maintains and organizes the President & CEO’s office, records, and filing system.
• Schedules and manages all logistics related to Board meetings.
• Creates Board reports, takes meeting minutes, and maintains Board records.
• Plans and coordinates Board dinners and receptions, and luncheons as needed.
• Supports Outreach to individual donors, foundations, city/state/federal organizations, and assists Development in donor outreach.
• Additional duties as assigned.

Skills

Executive assistant experience

Non-profit fundraising familiarity

Google Suite

Microsoft Office

Zoom

Calendar management

Donor relations

Board liaison

Education

Bachelor’s degree or equivalent

Tools

Google Suite

Microsoft Office Suite

Zoom

Job description

The New York Historical offers an Executive Assistant to the President & CEO role that supports the President’s day-to-day administrative duties and acts as a trusted liaison to the Board of Trustees by planning and scheduling meetings and events.

This position requires meticulous calendar management, travel planning, expense reporting, and maintaining confidential information while coordinating with Trustees, donors, and staff to advance the museum’s mission.