Executive Assistant & Trustee Liaison

NYHistory; New York (NY); Vor Ort; USD 80.000 - 90.000; Vollzeit

Benefits dieser Stelle

Medical, dental, vision and life insu

403(b) retirement plan with employer"s

Flexible spending accounts for health,

Employee Assistance Program

20% discount at NYHistory Store, Café,

Zusammenfassung

The New York Historical in New York, NY seeks an Executive Assistant to support the President & CEO, manage complex calendars, coordinate board activities, and steer travel arrangements. This role serves as a trusted liaison to the Board of Trustees.

You will handle confidential information, prepare reports, and assist the Development team with donor outreach. The organization offers a generous benefits package and opportunities to contribute to a premier cultural institution.

Qualifikationen

• Bachelor’s degree or equivalent experience.
• Excellent written and oral communication skills.
• Experience working with board of directors, donors, staff and the public.
• Familiarity with non-profit fundraising.
• Proficiency with Google Suite, Microsoft Office Suite, Zoom and standard office equipment.

Aufgaben

• Serves as the main staff contact for the office of the President & CEO.
• Manages the President & CEO’s calendar and coordinates with staff, Trustees, donors and external parties.
• Organizes travel arrangements and prepares expense reports for the President & CEO.
• Maintains the President & CEO’s office, records and filing system.
• Schedules and manages all logistics related to Board meetings.
• Creates Board reports, takes meeting minutes, and maintains historical records.
• Plans Board dinners, receptions and other luncheons and dinners as required.
• Supports outreach to donors and foundations and assists Development in donor outreach.

Kenntnisse

Calendar management

Board relations

Donor relations

Communication skills

Office software

Ausbildung

Bachelor's degree or equivalent experience

Tools

Google Suite

Microsoft Office Suite

Zoom

Jobbeschreibung

Location: New York, NY

DEPARTMENT: Executive

REPORTS TO: President & CEO

New York’s first museum, The New York Historical is a leading cultural institution documenting over 400 years of American history through a peerless collection of art, documents, and artifacts. Our offerings span groundbreaking exhibitions; acclaimed educational programs for teachers and students nationwide; and thought-provoking conversations among leading scholars, journalists, and thinkers about the past, present, and future of the American experiment. The New York Historical is a museum of museums and a collection of collections. We are home to the Patricia D. Klingenstein Library, the Center for Women’s History, the Reiss Family Graduate Institute for Constitutional History, the Dorothy Tapper Goldman Center for Teaching Democracy, the DiMenna Children’s History Museum, and the future American LGBTQ+ Museum. We elevate the perspectives and scholarship that define the United States’ democratic heritage and challenge us all to shape our ongoing history for the better.

JOB SUMMARY

The Executive Assistant to the President and CEO at The New York Historical supports the administrative, day-to-day activities and special projects for the President & CEO. In addition, the Executive Assistant acts as a trusted liaison to The New York Historical’s Board of Trustees by planning and scheduling Board meetings and events.

ESSENTIAL JOB DUTIES

• Serves as the main staff contact for the office of the President & CEO;
• Meticulously handles the President & CEO’s calendar, while interacting with staff members, Trustees, donors, and other external parties;
• Organizes travel arrangements and itineraries and prepares expense reports for President & CEO;
• Maintains and organizes President & CEO’s office, records, and filing system;
• Schedules and manages all logistics related to Board meetings;
• Creates Board reports, takes meeting minutes, and helps maintain Board of Trustees’ historical records;
• Plans and coordinates Board of Trustees’ dinners and receptions, and plans other luncheons and dinners as required;
• Provides support for the President & CEO’s outreach to individual donors, foundations, city, state and federal organizations, and assists the Development Department in outreach to potential donors;
• Additional duties as assigned.

REQUIREMENTS

• Prior experience as an Executive Assistant, preferably supporting the most senior person within the organization;
• Familiarity with non-profit fundraising;
• A Bachelor’s degree or equivalent experience;
• Excellent written and oral communication skills;
• The ability to maintain confidential information;
• Displays diplomacy, tact, and the ability to skillfully handle donor & trustee situations;
• Experience managing and coordinating the schedule and contacts of a senior executive;
• Experience working with board of directors, donors, staff and the public;
• Experience coordinating projects and ensuring timelines are met; and
• Proficiency with Google Suite, Microsoft Office Suite, Zoom, and familiarity with operating standard office equipment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee with or without accommodation, to successfully perform the essential functions of this job.

At times, this is a sedentary role using a computer; however, some filing or shelving is required. This would require the ability to lift files, open filing cabinets and bend or stoop as necessary. The ability to lead guests through the museum is also required.

COMPENSATION & BENEFITS

The expected salary range for this position is $80,000-$90,000 per year. The successful candidate will be offered a salary within this range based on specific factors such as their individual qualifications, experience, and internal equity considerations.

The New York Historical provides a generous benefits package for eligible employees to support their health and wellbeing, which includes:

• Paid time off, including vacation, sick and personal days, and holidays observed by the Museum;
• Medical, dental, vision and life insurance;
• Short and long-term disability coverage options;
• 403(b) retirement plan with eligibility for employer contributions following one year of full-time service;
• Flexible spending accounts for health-related expenses, dependent care, and parking and transit expenses;
• Employee Assistance Program for all employees and their families;
• 20% discount at the NYHistory Store, Café Clara and Clara restaurant, located within the Museum;
• Free admission to various museums and cultural institutions across the city.

The New York Historical is an Equal Opportunity Employer.

Applicants who are unable or limited in their ability to use our online application system may contact us at [e-mail] for assistance with requesting a reasonable accommodation.