Executive Assistant to CEO & Board Liaison

Vitra Health; Boston (MA); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Vitra Health in Boston is seeking an experienced Executive Assistant to serve as a strategic partner to the CEO. You will manage complex calendars, prepare reports, and coordinate board materials with discretion and professionalism.

Reporting directly to the CEO, you will collaborate across executive teams, handle confidential information, and drive organizational efficiency in a fast-paced healthcare setting.

Qualifications

• Bachelor's degree or equivalent experience in executive administration.
• 3–5 years of executive-level administrative experience, preferably supporting multiple executives.
• Proficient calendar management for complex, competing schedules.
• Expert proficiency in Microsoft Office and ability to quickly learn new systems.
• Strong written and verbal communication, organizational skills, and confidentiality.

Responsibilities

• Maintain complex, multi-executive calendars with sophisticated scheduling protocols; anticipate scheduling conflicts and proactively coordinate resolutions across executive teams.
• Ensure pre-meeting materials, logistics coordination and notices are completely timely and accurately.
• Serve as the primary gatekeeper for executive communications, managing calendar access and directing inquiries appropriately.
• Produce executive-level reports, dashboards, and performance summaries from multiple data sources; compile and reconcile weekly, monthly, and ad-hoc KPIs.
• Prepare comprehensive meeting agendas, board materials, presentations, and executive briefings to executive standards.
• Ensure accuracy, consistency, and timely delivery of all reporting deliverables; manage report distribution and tracking.
• Support board-related activities including meeting prep, materials assembly, minutes, and post-meeting follow-up.
• Maintain management-related support documents for board and executive functions.
• Coordinate and prioritize incoming communications from internal and external stakeholders; screen and route to appropriate parties.

Skills

Executive presence

Time management

Written communication

Interpersonal skills

Attention to detail

Discretion

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

Vitra Health in Boston is seeking an experienced Executive Assistant to serve as a strategic partner to the CEO. You will manage complex calendars, prepare reports, and coordinate board materials with discretion and professionalism.

Reporting directly to the CEO, you will collaborate across executive teams, handle confidential information, and drive organizational efficiency in a fast-paced healthcare setting.